Event Logistics & Client Services Coordinator

University of Virginia; Charlottesville (VA); On-site; USD 53,000 - 58,000; Full time

Job summary

The University of Virginia is seeking an Events Coordinator to support a range of event activities—from facility scheduling to vendor coordination and budgeting. Responsibilities include processing reservations, gathering cost information, and assisting with calendar updates to ensure seamless event execution.

The role involves collaborating with the Event Manager, presenting space options to clients, and managing logistics for internal and external events, with non-traditional hours as needed.

Qualifications

• Bachelor’s degree required.
• 4+ years of relevant experience in events or higher ed.
• Experience facilitating programs and events is preferred.

Responsibilities

• Collaborate with Event Manager in all aspects of hosting events, including scheduling facilities and staffing.
• Offer tours to potential clients to explain space opportunities and restrictions.
• Process reservation requests and maintain database; prepare setup reports and resolve problems.

Skills

Microsoft Office

Event scheduling

Eventbrite

25Live

Communication skills

Organizational skills

AV troubleshooting

Education

Bachelor's degree

Job description

The University of Virginia is seeking an Events Coordinator to support a range of event activities—from facility scheduling to vendor coordination and budgeting. Responsibilities include processing reservations, gathering cost information, and assisting with calendar updates to ensure seamless event execution.

The role involves collaborating with the Event Manager, presenting space options to clients, and managing logistics for internal and external events, with non-traditional hours as needed.