Event Coordinator - The Institute for Advanced Learning and Research

Institute for Advanced Learning & Research; Danville (VA); On-site; USD 43,000 - 58,000; Full time

Job summary

Institute for Advanced Learning and Research in Danville, Virginia, is seeking an Event Coordinator to manage everything from initial client meeting to day-of execution for banquets, business meetings, social events, job fairs, and fundraisers.

You will build timelines, coordinate setup, oversee caterer details, run rehearsals, inspect spaces, and collaborate with department heads to ensure promises become reality.

Qualifications

• Associate's or bachelor's degree in Event Management, Communications, or a related field.
• At least one year of relevant experience, or a demonstrated interest in day-of event management.
• Hospitality experience and the instincts that come with it — the ability to read a situation and make a good call quickly.
• Comfort with Microsoft Word, Excel, and Google Workspace.

Responsibilities

• Coordinate events from first client meeting through day-of execution.
• Build and maintain event timelines, setup needs, and detailed records.
• Plan catered event details — order specifications and quantities, manpower levels, personnel assignments, space and facility scheduling.
• Run rehearsals and tastings.
• Make sure rooms are set correctly, then inspect finished arrangements before doors open.
• Work with department heads and support staff so everyone has the information they need.
• Help develop and monitor service standards so quality stays consistent event to event.

Skills

Event coordination

Hospitality experience

Microsoft Word

Excel

Google Workspace

Education

Associate's or Bachelor's degree in Event Management, Communications or related field

Tools

Microsoft Word

Excel

Google Workspace

Job description

About the role

We manage the food and beverage operations at the Institute for Advanced Learning and Research, and we're looking for an Event Coordinator to own the details that make events run right — banquets, business meetings, social events, job fairs, fundraisers, and everything in between.

This is a role for someone who likes being in the room. You'll sit in on client meetings, build the timeline, walk the space, check the setup, and be there on event day making sure what was promised is what happens.

Compensation

$50,000 per year

What you'll do

• Coordinate events from first client meeting through day-of execution
• Build and maintain event timelines, setup needs, and detailed records
• Plan catered event details — order specifications and quantities, manpower levels, personnel assignments, space and facility scheduling
• Run rehearsals and tastings
• Make sure rooms are set correctly, then inspect finished arrangements before doors open
• Work with department heads and support staff so everyone has the information they need
• Help develop and monitor service standards so quality stays consistent event to event

What you bring

• Associate's or bachelor's degree in Event Management, Communications, or a related field
• At least one year of relevant experience, or a demonstrated interest in day-of event management
• Hospitality experience and the instincts that come with it — the ability to read a situation and make a good call quickly
• Comfort with Microsoft Word, Excel, and Google Workspace

What makes someone successful here

Events reward people who are dependable, detail-obsessed, and calm when something changes 20 minutes before service. You'll be working alongside a team constantly, so a cooperative, good-natured approach matters. And you'll need to be willing to take charge — to speak up, offer ideas, and make the call in the moment when it's yours to make.

Additional Information

Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par ManagementandTaylor Hospitalityare Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability.

About the Company

Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.