Event Coordinator: Campus Events & Logistics

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 53,000 - 58,000; Full time

Job summary

The Rector & Visitors of the University of Virginia is seeking an Events Coordinator to assist with a broad range of event activities, including facility scheduling, client coordination, vendor relations, and budget adherence. You will gather cost information, prepare set-up reports, and support the planning and execution of CSC events.

Responsibilities include collaborating with the Event Manager, offering tours to clients, processing reservations, and ensuring smooth operation of events with

Qualifications

• Bachelor's degree required.
• Minimum 4 years of relevant experience.
• Experience facilitating programs and events, preferably in higher education.

Responsibilities

• Collaborate with Event Manager in all aspects of hosting events, including scheduling facilities and negotiating rental costs.
• Offer tours to potential clients to explain spaces and restrictions.
• Process reservation requests and maintain database; prepare set-up reports and resolve issues.
• Oversee processing of facility requests via 25Live software.
• Support internal clients to plan CSC events including catering, hotel blocks, transportation, AV needs and logistics.
• Ensure student event staff are prepared to serve customers daily.
• Document procedures and ensure readiness of the Event Management office.
• Collaborate with Operations to provide operational support.
• Lift and move items up to 25 lbs and handle typical event setup.
• Work non-traditional hours, including evenings and weekends, with a cap of 80 hours over two weeks.

Skills

Event coordination

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

25Live

Eventbrite

Job description

The Rector & Visitors of the University of Virginia is seeking an Events Coordinator to assist with a broad range of event activities, including facility scheduling, client coordination, vendor relations, and budget adherence. You will gather cost information, prepare set-up reports, and support the planning and execution of CSC events.

Responsibilities include collaborating with the Event Manager, offering tours to clients, processing reservations, and ensuring smooth operation of events with