Event Maestro: On‑Site Coordination & Execution

Up to Par Management, LLC; Danville (VA); On-site; USD 48,000 - 52,000; Full time

Job summary

Up to Par Management is seeking an Event Coordinator to own event details from client meetings through day-of execution in Danville, VA. You will coordinate timelines, setup needs, and staffing for banquets, meetings, social events, and fundraisers, ensuring promises become reality.

The role requires at least one year in event management or a demonstrated interest, with hospitality instincts and proficiency in Word, Excel, and Google Workspace.

Qualifications

• Associate's or Bachelor's degree in Event Management, Communications, or a related field.
• At least one year of relevant experience or demonstrated interest in day-of event management.
• Hospitality experience and instincts for reading situations and quick calls.
• Comfort with Word, Excel, and Google Workspace.

Responsibilities

• Coordinate events from first client meeting through day-of execution.
• Build and maintain event timelines, setup needs, and detailed records.
• Plan catered event details — order specifications, quantities, manpower, space scheduling.
• Run rehearsals and tastings.
• Inspect rooms and setups before doors open.
• Work with department heads and support staff to ensure information is shared.
• Help develop and monitor service standards to maintain quality event to event.

Skills

Event coordination

Client meetings

Attention to detail

Calm under pressure

Education

Associate's or Bachelor's degree in Event Management or related field

Tools

Microsoft Word

Excel

Google Workspace

Job description

Up to Par Management is seeking an Event Coordinator to own event details from client meetings through day-of execution in Danville, VA. You will coordinate timelines, setup needs, and staffing for banquets, meetings, social events, and fundraisers, ensuring promises become reality.

The role requires at least one year in event management or a demonstrated interest, with hospitality instincts and proficiency in Word, Excel, and Google Workspace.