Event Coordinator - The Institute for Advanced Learning and Research

Up to Par Management, LLC; Danville (VA); On-site; USD 48,000 - 52,000; Full time

Job summary

Up to Par Management is seeking an Event Coordinator to own event details from client meetings through day-of execution in Danville, VA. You will coordinate timelines, setup needs, and staffing for banquets, meetings, social events, and fundraisers, ensuring promises become reality.

The role requires at least one year in event management or a demonstrated interest, with hospitality instincts and proficiency in Word, Excel, and Google Workspace.

Qualifications

• Associate's or Bachelor's degree in Event Management, Communications, or a related field.
• At least one year of relevant experience or demonstrated interest in day-of event management.
• Hospitality experience and instincts for reading situations and quick calls.
• Comfort with Word, Excel, and Google Workspace.

Responsibilities

• Coordinate events from first client meeting through day-of execution.
• Build and maintain event timelines, setup needs, and detailed records.
• Plan catered event details — order specifications, quantities, manpower, space scheduling.
• Run rehearsals and tastings.
• Inspect rooms and setups before doors open.
• Work with department heads and support staff to ensure information is shared.
• Help develop and monitor service standards to maintain quality event to event.

Skills

Event coordination

Client meetings

Attention to detail

Calm under pressure

Education

Associate's or Bachelor's degree in Event Management or related field

Tools

Microsoft Word

Excel

Google Workspace

Job description

About The Role

We manage the food and beverage operations at the Institute for Advanced Learning and Research, and we're looking for an Event Coordinator to own the details that make events run right — banquets, business meetings, social events, job fairs, fundraisers, and everything in between. This is a role for someone who likes being in the room. You'll sit in on client meetings, build the timeline, walk the space, check the setup, and be there on event day making sure what was promised is what happens.

Compensation: $50,000 per year

What you’ll do

• Coordinate events from first client meeting through day-of execution
• Build and maintain event timelines, setup needs, and detailed records
• Plan catered event details — order specifications and quantities, manpower levels, personnel assignments, space and facility scheduling
• Run rehearsals and tastings
• Make sure rooms are set correctly, then inspect finished arrangements before doors open
• Work with department heads and support staff so everyone has the information they need
• Help develop and monitor service standards so quality stays consistent event to event

What you bring

• Associate's or bachelor's degree in Event Management, Communications, or a related field
• At least one year of relevant experience, or a demonstrated interest in day-of event management
• Hospitality experience and the instincts that come with it — the ability to read a situation and make a good call quickly
• Comfort with Microsoft Word, Excel, and Google Workspace

What makes someone successful here

Events reward people who are dependable, detail-obsessed, and calm when something changes 20 minutes before service. You'll be working alongside a team constantly, so a cooperative, good-natured approach matters. And you'll need to be willing to take charge — to speak up, offer ideas, and make the call in the moment when it's yours to make.

Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability.

About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.