Inventory Coordinator

Rafanelli Events, Inc.; Boston (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Rafanelli Events, Inc. is seeking an Inventory Coordinator to manage and track event materials from warehouse to venue. The role involves coordinating transportation, setup and breakdown, and leading on-site inventory tasks.

You will work with the Inventory and Production teams to ensure timely preparations, accurate cataloging, and efficient handling of all inventory across multiple events.

Qualifications

• College degree preferred with a minimum of four years of directly related work experience.
• Exceptional organizational skills.
• Ability to multi-task and prepare for several events simultaneously.
• Able to communicate in a professional manner (verbal and written).
• Physical dexterity with ability to lift up to 75 lbs.
• Strong knowledge of Microsoft Office.

Responsibilities

• Coordinate transportation of inventory to and from event venues.
• Assist in preparation, production, setup, and breakdown of events.
• Lead inventory on events when required.
• Assist production team with vendor load outs.
• Load and unload inventory at warehouse.
• Oversee maintenance of REM work vehicle.
• Manage inventory requests and checklists with Senior Inventory Manager.
• Pull inventory and fulfill orders; track overlaps.
• Coordinate shipments and returns; ensure inventory returns to warehouse post-event.
• Maintain inventory catalog and warehouse organization.

Skills

Organizational skills

Multi-tasking

Professional communication

Proactive

Education

Bachelor's degree preferred

4+ years related experience

Tools

Microsoft Office

Job description

The Inventory Coordinator has a lead role in the handling, tracking and maintenance of all inventory and event materials. Relies on experience and judgment to plan and accomplish goals in a timely manner.

Responsibilities

• Meets with the Inventory Team in coordinating the transportation of inventory to and from event venues
• Assists the Inventory Team in the preparation, production, setup & breakdown of events
• Acts as the Inventory Lead on events where necessary
• Assists the Production Team in managing vendor load outs where necessary
• Loads and unloads event inventory at warehouse
• Oversees the upkeep and general maintenance of the REM work vehicle
• Obtains instructions for the disposition or handling of inventory post event
• Works alongside the Senior Inventory Manager in managing all inventory request checklists
• Pulling inventory, fulfilling orders, identifying overlaps
• Coordinates all shipments/tracks returns
• Ensures that all inventory was returned to the warehouse post event
• Assist with upkeep of the inventory catalog
• Exhibits leadership in continuing all warehouse functions while other Inventory Team members are traveling/out of office
• Is able to work independently and take initiative on various projects
• Leads in the receiving of all deliveries, informs Production Team where necessary
• Assist in the organization and maintenance of warehouse facility
• Is accountable for ensuring that all inventory is cleaned and in great condition prior to being delivered on-site

Requirements

• College degree preferred with a minimum of four years of directly related work experience
• Preferably has own vehicle but also must be willing to drive larger trucks
• Ability to multi-task and prepare for several events simultaneously
• Exceptional organizational skills
• Able to communicate (verbally and in writing) in a professional manner
• Physical dexterity with the ability to lift up to 75 lbs.
• Strong knowledge of Microsoft office
• Anticipates issues and is able to resolve them quickly
• Demonstrates a positive, can-do attitude with all assignments

Location & Travel Requirements

This is an on site position in Boston, MA for day-to-day responsibilities; candidates must reside within reasonable commuting distance of Boston. In addition, travel to event locations, including destinations outside this market, is required as part of the role.

Rafanelli Events is an Equal Opportunity and Aff…; All qualified applicants, including minorities, women, protected veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, disability status, veteran status, national origin or any other characteristic protected by law.