Event Logistics Lead: Warehouse & Crew Coordinator

The Event Lounge; Dallas (TX); On-site; USD 34,000 - 39,000; Full time

Job summary

The Event Lounge is seeking an Event Logistics Coordinator to manage warehouse readiness and end-to-end logistics for events, coordinating inventory, equipment, vehicles, and crew across departments to ensure flawless execution.

This role blends administrative planning with hands-on warehouse activity, requiring strong organization, clear communication, and the ability to manage multiple events and tight deadlines, including occasional onsite support for complex setups.

Qualifications

• 2+ years of experience in event production, logistics, warehouse operations, or a related environment.
• Strong organizational skills, attention to detail, and commitment to accuracy and follow-through.
• Ability to prioritize and coordinate multiple events, deadlines, and changing needs in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to effectively coordinate across departments and with event crew members.
• Proactive problem-solving skills with the ability to anticipate logistical needs, identify issues, and adapt quickly as priorities change.
• Comfortable working in a physically active environment, including lifting and moving event inventory and standing for extended periods.
• Valid driver’s license and reliable transportation, with the flexibility to work occasional evenings and weekends based on event needs.

Responsibilities

• Coordinate warehouse and logistical requirements based on event dates, complexity, staffing, and workload.
• Review event proposals, contracts, load lists, and other event documentation to identify inventory, equipment, staffing, and transportation requirements.
• Coordinate with Operations Managers, Floral, and Warehouse & Fulfillment to ensure events are properly prepared for load-out.
• Track event changes and last-minute needs and communicate updates to teams.
• Identify scheduling conflicts, transportation needs, and inventory concerns and resolve them before impacting events.
• Assist with loading and unloading event inventory as needed.
• Provide onsite support for larger or more complex event setups and strikes as needed.
• Maintain visibility into inventory preparation across Décor & Props, Floral, and Warehouse & Fulfillment.
• Coordinate availability, organization, assignment, and flow of event carts; keep inventory separate and staged by event.
• Verify inventory and equipment against documentation prior to load-out and escalate discrepancies.
• Coordinate staging and loading priorities when multiple events run simultaneously.
• Prepare necessary operational equipment and supplies (blankets, wrap, straps, ladders, dol-lies, tools, cleaning supplies).
• Coordinate return and routing of carts, inventory, and equipment after events.
• Coordinate crew requirements and manage weekly crew schedule with Directors and Operations Managers.
• Assign crew members to pulls, loading, setups, strikes, and other needs; communicate schedules and instructions.
• Monitor staffing needs and coordinate replacements or changes as needed.
• Maintain clear communication with crew regarding assignments and expectations.

Skills

Organizational skills

Communication

Problem-solving

Multi-tasking

Attention to detail

Team coordination

Driver's license

Tools

Inventory software

Job description

The Event Lounge is seeking an Event Logistics Coordinator to manage warehouse readiness and end-to-end logistics for events, coordinating inventory, equipment, vehicles, and crew across departments to ensure flawless execution.

This role blends administrative planning with hands-on warehouse activity, requiring strong organization, clear communication, and the ability to manage multiple events and tight deadlines, including occasional onsite support for complex setups.