On-Site Event Assistant (Temp) – Evenings & Weekends

Dartmouth College; Lebanon (IN); On-site; USD 25,000 - 30,000; Part time

Job summary

Dartmouth College is seeking an Event Assistant (Temporary, Intermittent) to provide day-of, on-site operational support for events hosted by the Office of the Dean. You will help with setup, registration, guest direction, and liaison with caterers and AV teams.

This role emphasizes reliability, discretion, and professionalism in donor and trustee settings, with events scheduled on an intermittent, non-continuous basis including evenings and weekends, and requires a high school diploma and

Qualifications

• Requires a high school diploma or equivalent.
• Customer service or hospitality orientation.
• Reliable and punctual; able to commit to events.
• Discretion with confidential information and senior leaders.
• Able to follow directions and work independently after briefing.
• Evening and weekend availability.
• Reliable transportation to campus.

Responsibilities

• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and check-in; manage guest lists and walk-in attendees.
• Greet and direct guests, provide wayfinding, and escort speakers or VIP guests as directed.
• Serve as on-site point of contact for caterers, facilities, parking, and AV or technical staff; escalated issues promptly to the event lead.
• Monitor room conditions during the event, including refreshments, temperature, seating capacity, and accessibility needs.
• Transport and stage event supplies and materials between storage and venue.
• Assist with basic AV needs such as microphone handoffs, slide advancement, and confirming equipment is functioning at start of event.
• Support post-event closeout, including materials inventory, lost and found, and a brief handoff note on issues encountered.
• Handle guest, donor, and leadership information with strict confidentiality.
• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Skills

Customer service

Hospitality orientation

Punctuality

Discretion

Independence after briefing

Evening & weekend availability

Transportation

Education

High school diploma or equivalent

Job description

Dartmouth College is seeking an Event Assistant (Temporary, Intermittent) to provide day-of, on-site operational support for events hosted by the Office of the Dean. You will help with setup, registration, guest direction, and liaison with caterers and AV teams.

This role emphasizes reliability, discretion, and professionalism in donor and trustee settings, with events scheduled on an intermittent, non-continuous basis including evenings and weekends, and requires a high school diploma and