Event Assistant (Temporary, Intermittent)

Dartmouth College; Hanover (NH); On-site; USD 25,000 - 32,000; Part time

Job summary

Dartmouth College is seeking an Event Assistant (Temporary, Intermittent) to provide on-site operational support for campus events in Hanover and Lebanon. The role involves event setup, guest check-in, coordinating with caterers and AV staff, and ensuring smooth proceedings on high-visibility days.

As a 12-month term, intermittent, part-time position, it requires evening/weekend availability, professionalism with donors and trustees, and strict confidentiality when handling information.

Qualifications

• High school diploma or equivalent.
• Demonstrated customer service or hospitality orientation and professional presentation appropriate to donor and trustee-facing settings.
• Reliability and punctuality; ability to commit to scheduled event dates once confirmed.
• Sound judgment and discretion when working around confidential information and senior leaders.
• Ability to take direction and to work independently once briefed.
• Availability for evening and weekend events.
• Reliable transportation to campus and off-site venues. Ability to stand and walk for extended periods, up to four hours at a time. Work involves moving between indoor and outdoor venues in varying weather.
• Event days may exceed eight hours; overtime must be approved in advance by the event lead.

Responsibilities

• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and check-in; manage guest lists and walk-in attendees.
• Greet and direct guests, provide wayfinding, and escort speakers or VIP guests as directed.
• Serve as on-site point of contact for caterers, facilities, parking, and AV or technical staff; escalates issues promptly to the event lead.
• Monitor room conditions during the event, including refreshments, temperature, seating capacity, and accessibility needs.
• Transport and stage event supplies and materials between storage and venue.
• Assist with basic AV needs such as microphone handoffs, slide advancement, and confirming equipment is functioning at start of event.
• Support post-event closeout, including materials inventory, lost and found, and a brief handoff note on issues encountered.
• Handle guest, donor, and leadership information with strict confidentiality.
• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Skills

Customer service

Reliability

Punctuality

Discretion

Independence

Evening/weekend availability

Mobility around venues

Education

High school diploma

Job description

Position Title

Event Assistant (Temporary, Intermittent)

Position Number

0000000

Hiring Range Minimum

$18.39

Hiring Range Maximum

$22.99

Location of Position

On site, primarily Geisel and Dartmouth campus venues in Hanover and Lebanon, with occasional off-site venues.

Position Purpose

The Event Assistant provides day-of, on-site operational support for events hosted or co-hosted by the Office of the Dean. These include Board of Advisors meetings, donor and alumni gatherings, faculty and student recognition events, lectureships, and senior leadership convenings. Work is assigned on a per-event basis. The position exists to add trained, reliable capacity on high-visibility event days without adding continuing staff

Required Qualifications

• High school diploma or equivalent.
• Demonstrated customer service or hospitality orientation and professional presentation appropriate to donor and trustee-facing settings.
• Reliability and punctuality; ability to commit to scheduled event dates once confirmed.
• Sound judgment and discretion when working around confidential information and senior leaders.
• Ability to take direction and to work independently once briefed.
• Availability for evening and weekend events.
• Reliable transportation to campus and off-site venues. Ability to stand and walk for extended periods, up to four hours at a time. Ability to lift, carry, and position materials up to 25 pounds. Work involves moving between indoor and outdoor venues in varying weather. Event days may exceed eight hours; overtime must be approved in advance by the event lead.

Preferred Qualifications

• Prior event, hospitality, conference, or catering experience.
• Familiarity with higher education or academic medicine environments.
• Familiarity with Dartmouth campus venues and parking

FLSA

Non-Exempt

Employment Category

Temporary Part time

Schedule

Intermittent and non-continuous. Hours are event-driven, scheduled in advance by mutual agreement, and frequently include early mornings, evenings, and weekends. No guaranteed minimum hours.

Department Contact for Recruitment Inquiries

Nick Ryan and Geisel HR

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

This position is a 12-month term position. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Key Accountabilities

• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and check-in; manage guest lists and walk-in attendees.
• Greet and direct guests, provide wayfinding, and escort speakers or VIP guests as directed.
• Serve as on-site point of contact for caterers, facilities, parking, and AV or technical staff; escalates issues promptly to the event lead.
• Monitor room conditions during the event, including refreshments, temperature, seating capacity, and accessibility needs.
• Transport and stage event supplies and materials between storage and venue.
• Assist with basic AV needs such as microphone handoffs, slide advancement, and confirming equipment is functioning at start of event.
• Support post-event closeout, including materials inventory, lost and found, and a brief handoff note on issues encountered.
• Handle guest, donor, and leadership information with strict confidentiality.
• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Quick Link: https://searchjobs.dartmouth.edu/postings/87329