Assistant Director.

Dartmouth College; Hanover (NH); Hybrid; USD 65,000 - 73,000; Full time

Job summary

Dartmouth College in Hanover, NH seeks an Assistant Director to independently plan and oversee annual and special college events, including summer programs, groundbreakings, receptions, and dedications. The role requires 5+ years in event management and strong collaboration with senior stakeholders.

The position offers a hybrid schedule with regular on-site events, with pay range $65,400–$73,000 and 40 hours per week.

Qualifications

• Bachelor’s degree or equivalent with five years of experience in event management.
• Experience in a large, complex environment with multiple stakeholders.
• Creative planning, organizational, and problem-solving skills.
• Mastery of logistical event management.
• Ability to collaborate with senior internal and external constituents.
• Strong verbal and written communication skills and customer service ethic.
• Strong technology skills, including MS Office and databases.
• Ability to prioritize and manage details on multiple events concurrently in a fast-paced environment.
• Excellent attention to detail.
• Weekend and evening availability for event oversight.
• Able to lift 30 pounds.

Responsibilities

• Plan and manage complex high-profile on-campus events and programs.
• Develop event specifications with colleagues at high organizational levels.
• Oversee on-site event flow and represent the College to visitors and donors.
• Coordinate facilities, logistics, invitations, meals, and post-event evaluations.
• Supervise summer programs, interns, and liaison with campus departments.

Skills

Strong communication skills

Event management

Attention to detail

Collaboration with stakeholders

Flexibility and weekend/evening work

Driver license (preferred)

Technology skills (MS Office, Datab)**

Education

Bachelor’s degree or equivalent with 5 years of experience in event management

Tools

Databases

Microsoft Office

Job description

Position Details

Position Information

Posting date 10/22/2026

Closing date Open Until Filled Yes

Position Number 0187701

Position Title Assistant Director

Hiring Range Minimum $65,400

Hiring Range Maximum $73,000

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule This position offers a hybrid work arrangement. There will be regular onsite work required to support event planning and execution, and our hire will need to be within a commutable distance to our campus.

Location of Position Hanover, NH

5 Allen Street

Remote Work Eligibility? Hybrid

Is this a term position? No

Is this a grant funded position? No

Position Purpose Independently accomplishes all activities associated with planning and overseeing the execution of assigned annual and special College public events and programs including, but not limited to, summer programs, groundbreakings, receptions, and building dedications.

Required Qualifications – Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications – Skills, Knowledge And Abilities

• Bachelor’s degree or the equivalent combination of education and experience with five years of relevant experience in event management or the equivalent.
• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.
• Demonstrated creative planning, organizational, and problem-solving skills.
• Demonstrated mastery of logistical event management.
• Demonstrated ability to effectively collaborate and manage high-level internal and external constituents, including the most senior members and clients of an organization.
• Strong verbal and written communication skills and customer service ethic.
• Strong technology skills, including Microsoft Office and databases.
• Ability to prioritize and manage details on multiple events concurrently and in a fast-paced environment.
• Excellent attention to detail.
• Available weekends and evenings for event oversight.
• Ability to lift 30 pounds.

Preferred Qualifications

• Valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Department Contact

Department Contact for Recruitment Inquiries Cindy Hodgdon Welch

Department Contact Phone Number 603-646-3925

Department Contact for Cover Letter and Title Cindy Hodgdon Welch, Associate Director of Advancement Business Operations

Department Contact's Phone Number 603-646-3925

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

This position is not eligible for visa sponsorship.

Key Accountabilities

Plans and manages complex high-profile on-campus events that accomplish specific institutional objectives while maintaining high levels of attention to detail, accuracy, sensitivity, and a continuous focus on the purpose of those activities. Develops program and event specifications through collaboration with colleagues, often at high organizational levels, while soliciting and scheduling their participation in events. Management of event details, including but not limited to, facilities, logistics, schedules, invitations for participants and guests, publicity, meal and lodging, cue sheets, memorabilia, staff assignments, briefing preparation, post-event evaluations, and problem solving of event challenges that are presented. Manages all aspects of on-site event flow while professionally representing the College to visitors, alumni, parents, volunteers, prospects, and donors.

Percentage Of Time 55

Under the supervision of the Associate Director, executes summer programs, including but not limited to camp/conference contracts and Dartmouth program MOUs, maintaining data for upcoming season, summer program materials and registration information for camp and conference groups, arranging campus services for summer programs, including housing, dining, parking, and athletic passes. Trains and oversees the summer interns on the completion of summer responsibilities. Serves as liaison for camp and conference personnel with relevant College departments (Residential Life, Facilities Operations and Management, Dining Services, Parking, Athletics, Safety and Security, Hinman Mail, and the summer information booth). Troubleshoots for any of the group’s on-campus needs. Maintains database, website, training materials, and files.

Percentage Of Time 20

Supports Director and Associate Director in establishing work priorities and a smooth flow of work. Creative problem-solver and ability to recommend evolving procedures to enhance workflow, event planning, etc. Supervises student assistants engaged in communications, correspondence, and records management activities.

Percentage Of Time 10

Develops effective working relationships within team, across campus, and with our vendors in support of both individual and team activities and responsibilities. Monitors services provided by supporting organizations such as Facilities Operations and Management (FO&M), the Hanover Inn, Classroom Technology Services ( CTS ), College Photographer, Dartmouth Printing and Mail Services ( DPMS ), and other vendors to ensure responsiveness to needs.

Percentage Of Time 10

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned. - 5%