Assistant Director

Dartmouth College; Hanover (NH); Hybrid; USD 65,000 - 73,000; Full time

Job summary

Dartmouth College seeks an Assistant Director to plan and oversee a range of annual and special campus events, including summer programs, groundbreakings, receptions, and dedications. The role requires independent work, strong organizational and problem‑solving skills, and the ability to collaborate with senior staff and diverse partners.

Hybrid schedule with regular onsite work; candidate must have a Bachelor's degree with 3–5 years of event management experience, and be able to lead multiple

Qualifications

• Bachelor's degree or the equivalent combination of education and experience with five years of relevant experience in event management or the equivalent.
• Collaborate with multiple stakeholders in a large and complex environment.
• Demonstrated creative planning, organizational, and problem-solving skills.
• Mastery of logistical event management and vendor coordination.

Responsibilities

• Plans and manages complex high-profile on-campus events with attention to detail, logistics, and participant coordination.
• Executes summer programs, including contracts and MOUs, and manages housing, dining, and parking logistics.
• Supports leadership in setting work priorities and improving workflow and event planning processes.
• Develops strong working relationships across campus and with vendors to ensure responsive service.
• Demonstrates professionalism and collegiality in all interactions; performs other duties as assigned.

Skills

Event management

Stakeholder collaboration

Creative planning

Problem-solving

Logistics management

Verbal and written communication

Attention to detail

Weekend/evening availability

Lift 30 pounds

Education

Bachelor's degree

Tools

Microsoft Office

databases

Job description

Position Information

• Title: Assistant Director
• Salary: $65,400 - $73,000
• Union: Not a Union Position
• SEIU Level: Not an SEIU Position
• FLSA Status: Exempt
• Employment Category: Regular Full Time
• Scheduled Months per Year: 12
• Scheduled Hours per Week: 40
• Schedule: This position offers a hybrid work arrangement. There will be regular onsite work required to support event planning and execution, and our hire will need to be within a commutable distance to our campus.
• Location: Hanover, NH 5 Allen Street
• Remote Work Eligibility: Hybrid
• Term Position: No
• Grant Funded Position: No
• Position Purpose: Independently accomplishes all activities associated with planning and overseeing the execution of assigned annual and special College public events and programs including, but not limited to, summer programs, groundbreakings, receptions, and building dedications.

Required Qualifications – Education and Experience

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications – Skills, Knowledge and Abilities

• Bachelor's degree or the equivalent combination of education and experience with five years of relevant experience in event management or the equivalent.
• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.
• Demonstrated creative planning, organizational, and problem-solving skills.
• Demonstrated mastery of logistical event management.
• Demonstrated ability to effectively collaborate and manage high-level internal and external constituents, including the most senior members and clients of an organization.
• Strong verbal and written communication skills and customer service ethic.
• Strong technology skills, including Microsoft Office and databases.
• Ability to prioritize and manage details on multiple events concurrently and in a fast-paced environment.
• Excellent attention to detail.
• Available weekends and evenings for event oversight.
• Ability to lift 30 pounds.

Preferred Qualifications

• Valid U.S. or Canadian driver's license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Driving Requirements

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

This position is not eligible for visa sponsorship.

Key Accountabilities

• 55%: Plans and manages complex high-profile on-campus events that accomplish specific institutional objectives while maintaining high levels of attention to detail, accuracy, sensitivity, and a continuous focus on the purpose of those activities. Develops program and event specifications through collaboration with colleagues, often at high organizational levels, while soliciting and scheduling their participation in events. Management of event details, including but not limited to, facilities, logistics, schedules, invitations for participants and guests, publicity, meal and lodging, cue sheets, memorabilia, staff assignments, briefing preparation, post-event evaluations, and problem solving of event challenges that are presented. Manages all aspects of on-site event flow while professionally representing the College to visitors, alumni, parents, volunteers, prospects, and donors.
• 20%: Under the supervision of the Associate Director, executes summer programs, including but not limited to camp/conference contracts and Dartmouth program MOUs, maintaining data for upcoming season, summer program materials and registration information for camp and conference groups, arranging campus services for summer programs, including housing, dining, parking, and athletic passes. Trains and oversees the summer interns on the completion of summer responsibilities. Serves as liaison for camp and conference personnel with relevant College departments (Residential Life, Facilities Operations and Management, Dining Services, Parking, Athletics, Safety and Security, Hinman Mail, and the summer information booth). Troubleshoots for any of the group's on-campus needs. Maintains database, website, training materials, and files.
• 10%: Supports Director and Associate Director in establishing work priorities and a smooth flow of work. Creative problem-solver and ability to recommend evolving procedures to enhance workflow, event planning, etc. Supervises student assistants engaged in communications, correspondence, and records management activities.
• 10%: Develops effective working relationships within team, across campus, and with our vendors in support of both individual and team activities and responsibilities. Monitors services provided by supporting organizations such as Facilities Operations and Management (FO&M), the Hanover Inn, Classroom Technology Services (CTS), College Photographer, Dartmouth Printing and Mail Services (DPMS), and other vendors to ensure responsiveness to needs.
• 10%: Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• 5%: Performs other duties as assigned.

Quick Link

https://searchjobs.dartmouth.edu/postings/87627