On-Site DoD Administrative Specialist

WisEngineering, LLC; Dover (NJ); On-site; USD 50,000 - 60,000; Full time

Job summary

WisEngineering, LLC seeks an experienced Administrative Assistant to support the DoD at Picatinny Arsenal in Dover, NJ. This on-site role requires collaboration with military and civilian staff to keep division and laboratory operations running smoothly.

The ideal candidate has at least two years of DoD admin experience, strong Microsoft Office skills, and the ability to manage timekeeping, training paperwork, and workflow across Outlook, Teams, and SharePoint.

Qualifications

• Minimum 2 years of DoD administrative support experience.
• Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) and Outlook; familiarity with MS Teams and SharePoint.
• U.S. Citizenship required.
• Experience with ATAAPS and MeSpace preferred.

Responsibilities

• Time & Personnel Accountability: manage timekeeping via ATAAPS and maintain daily accountability.
• Training Administration: coordinate employee training requests using SF-182 forms in MeSpace.
• Task & Suspense Tracking: monitor and follow up on suspenses and taskers to meet deadlines.
• Property & Supply Logistics: assist with monthly inventories and office supply tracking.
• Visitor & IT Coordination: process visitor passes and submit IT/facilities tickets.
• Daily Administrative Operations: manage calendars, emails, and documentation using Outlook, Teams, and SharePoint.

Skills

Communication & Organization

Attention to detail

Written communication

Team collaboration

Tools

Microsoft Office

Outlook

MS Teams

SharePoint

ATAAPS

MeSpace

SF-182

Job description

WisEngineering, LLC seeks an experienced Administrative Assistant to support the DoD at Picatinny Arsenal in Dover, NJ. This on-site role requires collaboration with military and civilian staff to keep division and laboratory operations running smoothly.

The ideal candidate has at least two years of DoD admin experience, strong Microsoft Office skills, and the ability to manage timekeeping, training paperwork, and workflow across Outlook, Teams, and SharePoint.