Administrative Assistant - Contingent

Defense Acquisition Support Services LLC; New Jersey; On-site; USD 47,000 - 109,000; Full time

Job summary

A leading company is seeking a highly motivated Administrative Assistant to support the office at Picatinny, NJ. The role involves providing administrative support, managing schedules, and ensuring compliance with policies. Ideal candidates will have a Bachelor's degree, strong organizational skills, and an active Secret Clearance.

Benefits

Free Health Care from Aetna

Dental Coverage

Vision Coverage

Paid Time Off

401K

Employer Paid Group Life

Flexible Spending Accounts

Professional Development Training

Qualifications

• Active Secret Clearance required.
• Proficiency in Microsoft Office Suite is essential.
• Strong organizational and multitasking skills needed.

Responsibilities

• Provide administrative support and ensure functions are consistent.
• Schedule activities and maintain calendars for senior staff.
• Prepare travel orders and manage documentation.

Skills

Organizational Skills

Communication Skills

Customer Service Mindset

Attention to Detail

Education

Bachelor's Degree in a related field

Tools

Microsoft Office Suite

Job description

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Summary

We are seeking a highly motivated Administrative Assistant to aid the office of PD JS (and all subordinate offices) at Picatinny, NJ, pending contract award.

Summary

We are seeking a highly motivated Administrative Assistant to aid the office of PD JS (and all subordinate offices) at Picatinny, NJ, pending contract award.

Responsibilities

• Provide administrative support and act as focal point to ensure that administrative functions are consistent within PD JS.
• Ensure documents such as memorandums, correspondences are formatted properly according to DoD, DA, and local policies
• Schedule activities, maintain calendars, and schedule conference rooms, including setting up telecons, video telecommunications (VTC's) and web conferencing for PD JS, PdD Demil and Program Office personnel.
• Act as the first point of contact for receiving visitors and screening phone calls for senior staff.
• Log and track documents for approval and ensure that documents are drafted in the correct format.
• Make travel arrangements, prepare travel orders, and prepare vouchers for PD JS Government personnel.
• Assist Product Director for Demilitarization (PdD Demil) and PD JS Program Offices personnel in personnel accountability.
• Consolidate input and prepare draft PdD Demil Weekly Significant Activities Report to be submitted to PD JS Operations Officer.
• Attend and prepare minutes for weekly PD JS and PdD Demil staff meetings and the staff teleconferences
• Support Operations Officer in formal and informal work groups to plan, support ceremonies and special events.
• Prepare and manage, leave requests, training requests, travel claims, visitor passes, and other forms and correspondences.
• Collect and maintain travel records in compliance with the PD JS travel policy.
• Review time sheets to ensure personnel are using the correct Work Breakdown Structure (WBS) numbers.
• Maintain office documentation and files including PD JS and PdD Demil acronyms and PdD Demil Enterprise Roster.
• Track and submit daily accountability and Temporary Duty (TDY) status for PD JS and PdD Demil.
  
  

Required Qualifications & Experience

• Active Secret Clearance
• Bachelors Degree in a related field (4+ additional years may substitute)
• Complete Defense Travel System (DTS) and travel card training and provide certifications of completion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage sensitive information with discretion and maintain confidentiality.
• Customer service mindset with a proactive approach to problem-solving.
  
  

About DAS: Defense Acquisition Support Services is a Women Owned Small Business focused on hiring the very best people in Defense Contracting. As a Systems Engineering and Technical Assistance (SETA) focused organization, we partner with the government to help them achieve Mission Success. Established in 2007, we have remained “People Focused” and understand the secret to organizational success is the team. Our “People Focused” approach enables us to hire, retain, and help our teammates succeed and assist them by providing the very best possible support available to our government customers.

The DAS Culture: We are “People Focused.” Each team member gets an employee concierge who is charged with helping ensure personal and professional success for our people. We care and try to help people find the right fit so they can find happiness, development, and a rewarding career. We succeed by helping you succeed.

DAS Benefits: We provide real benefits for our team that includes:

• Free Health Care from Aetna
• Dental Coverage
• Vision Coverage
• Paid Time Off
• 401K
• Employer Paid Group Life
• Flexible Spending Accounts
• Professional Development Training

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Strategy/Planning and Information Technology

• Industries

  Information Services

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