Administrative Assistant - US Army Support

WisEngineering, LLC; Dover (NJ); On-site; USD 50,000 - 60,000; Full time

Job summary

WisEngineering, LLC seeks an experienced Administrative Assistant to support the DoD at Picatinny Arsenal in Dover, NJ. This on-site role requires collaboration with military and civilian staff to keep division and laboratory operations running smoothly.

The ideal candidate has at least two years of DoD admin experience, strong Microsoft Office skills, and the ability to manage timekeeping, training paperwork, and workflow across Outlook, Teams, and SharePoint.

Qualifications

• Minimum 2 years of DoD administrative support experience.
• Advanced proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) and Outlook; familiarity with MS Teams and SharePoint.
• U.S. Citizenship required.
• Experience with ATAAPS and MeSpace preferred.

Responsibilities

• Time & Personnel Accountability: manage timekeeping via ATAAPS and maintain daily accountability.
• Training Administration: coordinate employee training requests using SF-182 forms in MeSpace.
• Task & Suspense Tracking: monitor and follow up on suspenses and taskers to meet deadlines.
• Property & Supply Logistics: assist with monthly inventories and office supply tracking.
• Visitor & IT Coordination: process visitor passes and submit IT/facilities tickets.
• Daily Administrative Operations: manage calendars, emails, and documentation using Outlook, Teams, and SharePoint.

Skills

Communication & Organization

Attention to detail

Written communication

Team collaboration

Tools

Microsoft Office

Outlook

MS Teams

SharePoint

ATAAPS

MeSpace

SF-182

Job description

Job Title: Administrative Assistant

Employer: WisEngineering, LLC

Client/Site: Department of Defense (DoD) – Picatinny Arsenal (Dover, NJ)

Work Arrangement: On-Site (No Telework)

Position Type: Full-Time / Immediate Need

Salary Range: $50,000 – $60,000 / year

Clearance Requirement: U.S. Citizenship Required; must have the ability to obtain and maintain a DoD Security Clearance if required.

Position Overview

WisEngineering, LLC is seeking an experienced, detail-oriented Administrative Assistant to provide immediate on-site support for the Department of Defense at Picatinny Arsenal in Dover, NJ. The successful candidate will become a direct employee of WisEngineering, collaborating closely with DoD military and civilian personnel to keep day-to-day division, laboratory, and administrative operations running smoothly.

Key Responsibilities

• Time & Personnel Accountability: Manage timekeeping through ATAAPS (Automated Time Attendance and Production System) and maintain accurate daily employee accountability tracking.

• Training Administration: Coordinate employee training requests by preparing and submitting SF-182 forms via MeSpace.

• Task & Suspense Tracking: Monitor, track, and follow up on organizational suspenses and taskers to ensure deadlines are met across the team.

• Property & Supply Logistics: Assist the Lab Manager and Division Admin with monthly hand-receipt equipment inventories and manage ongoing office supply tracking.

• Visitor & IT Coordination: Process visitor pass applications and submit IT/facilities help-desk tickets as required.

• Daily Administrative Operations: Maintain Outlook calendars, manage email streams, draft and edit correspondence, and utilize MS Teams and SharePoint for workflow management and documentation.

Required Qualifications

• Prior DoD Experience: Minimum 2 years of administrative support experience within a Department of Defense or military installation environment.

• Software Expertise: Advanced/expert-level proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Outlook. Command of MS Teams and SharePoint.

• Communication & Organization: Excellent writing, editing, and interpersonal communication skills with strong organizational capabilities.

• Citizenship: U.S. Citizenship required.

Preferred Qualifications

• Direct hands-on experience using ATAAPS for time keeping.

• Direct experience navigating MeSpace and handling SF-182 training documentation.

About WisEngineering, LLC

WisEngineering features competitive salaries, comprehensive benefits, and an excellent career-building atmosphere. We work on a wide range of projects that are sure to capture your passion while providing the challenge of developing cutting-edge technologies. As a member of our team, we provide dedicated on-the-job training to ensure a smooth transition into your new role.

Equal Opportunity & Accommodation Statement

WisEngineering is an Equal Opportunity/Affirmative Action Employer.

To perform a job successfully with WisE, LLC and its business customers, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

If you require a reasonable accommodation to complete the job application, interview, complete any pre-employment testing, or otherwise participate in the candidate selection process, please direct your inquiries to the Office Manager