On-Site Division Support & Admin Coordinator

265 DEPARTMENT OF EDUCATION; Oklahoma City (OK); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Flexible Spending Accounts

TRS participation

Paid holidays

Vacation/Sick leave

Employee discounts

Longevity bonus

Compensatory time

Employee assistance program

Job summary

265 Department of Education in Oklahoma City seeks a Division Support Coordinator to organize schedules for department leadership, manage documents, and coordinate travel and data entry tasks. The role requires strong MS Office skills and discretion with confidential information, with in-person presence at the Oliver Hodge Building.

The position emphasizes collaborative project support, office supply management, and precise record keeping, ensuring smooth operations across administrative teams

Qualifications

• Bachelor’s degree in Business, Education, or a related field.
• Three (3) years of clerical or office experience.
• Equivalent combination of education and experience, substituting one year of relevant experience for each year of required education.

Responsibilities

• Schedule appointments, meetings, and events for division leadership and team members.
• Create, format, and edit documents and reports; maintain electronic and physical files.
• Coordinate travel arrangements and prepare travel claim documents.
• Enter data into company systems and maintain records.
• Monitor and manage office supplies and inventory; place orders as needed.
• Collaborate with teams on special projects to ensure smooth operations.
• Manage incoming/outgoing correspondence, including email, letters, and calls.
• Provide customer-centric support to clients and team members.

Skills

MS Office

Data entry

Organizational skills

Confidentiality

Travel coordination

Customer service

Problem solving

Communication

Education

Bachelor's degree in Business or Education

Job description

265 Department of Education in Oklahoma City seeks a Division Support Coordinator to organize schedules for department leadership, manage documents, and coordinate travel and data entry tasks. The role requires strong MS Office skills and discretion with confidential information, with in-person presence at the Oliver Hodge Building.

The position emphasizes collaborative project support, office supply management, and precise record keeping, ensuring smooth operations across administrative teams