Division Operations & Admin Coordinator

okgov; United States; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Generous Benefits Package

In-person work at OKC office

Job summary

OSDE is seeking a Division Support Coordinator to provide essential administrative support in Oklahoma City. The role requires in‑person presence at the Oliver Hodge Education Building and focuses on coordinating appointments, managing documents, and supporting travel and data entry for department leadership.

The ideal candidate has a Bachelor’s degree in a related field and at least three years of clerical experience, with a strong emphasis on confidentiality, organization, and customer

Qualifications

• Bachelor’s degree in a related field is required.
• Three years of clerical or office experience or an equivalent combination of education and experience.

Responsibilities

• Schedule appointments, meetings, and events for division leadership and team members.
• Create, format, and edit documents, reports, and correspondence; organize files for easy retrieval.
• Coordinate travel arrangements including flights, lodging, and transportation; prepare travel claims.
• Enter data into company systems and databases; maintain and update records.
• Monitor office supplies; manage inventory and place orders as needed.
• Collaborate with teams on special projects to ensure smooth operations.
• Manage correspondence (email, letters, calls) and maintain professional communication.
• Provide customer‑centric service to support colleagues and stakeholders.

Skills

MS Office Proficiency

Data Entry

Organizational Skills

Time Management

Confidentiality

Customer Service

Education

Bachelor’s degree in Business, Education, or related field

Tools

Microsoft Office

Job description

OSDE is seeking a Division Support Coordinator to provide essential administrative support in Oklahoma City. The role requires in‑person presence at the Oliver Hodge Education Building and focuses on coordinating appointments, managing documents, and supporting travel and data entry for department leadership.

The ideal candidate has a Bachelor’s degree in a related field and at least three years of clerical experience, with a strong emphasis on confidentiality, organization, and customer