Division Support Coordinator

State-of-Oklahoma; Oklahoma; On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Benefits package

TRS participation

Vacation and sick leave

Job summary

State of Oklahoma’s Department of Education seeks a Division Support Coordinator in Oklahoma City. The role provides administrative, data management, and project coordination support for teacher recruitment and retention initiatives.

Responsibilities include coordinating meetings, maintaining records, organizing events, and supporting professional development. This in-person position requires a full-time commitment without remote work eligibility.

Qualifications

• Bachelor’s degree in education, business, or a closely related field.
• Four years of experience in administrative support, project coordination, or similar role.
• Equivalent combo of education and experience accepted.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Provide administrative support to division leadership, including scheduling meetings, preparing agendas, and managing records.
• Assist in data collection, organization, and reporting on teacher recruitment/retention initiatives.
• Coordinate projects and events such as job fairs and professional development sessions.
• Assist with procurement, travel reimbursements, invoices, and other fiscal duties.
• Support resource development and dissemination for recruitment and retention efforts.

Skills

Organizational skills

Time management

Data management

Reporting

Communication skills

Interpersonal skills

Detail-oriented

Team collaboration

Independent work

Education

Bachelor’s degree in education or related field

4 years administrative/support experience

Tools

Office software

Data reporting tools

Excel

Job description

Job Posting TitleDivision Support CoordinatorAgency265 DEPARTMENT OF EDUCATIONSupervisory OrganizationDepartment of Education–Oliver Hodge Education BuildingJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensation$47,500Job DescriptionPOSITION OVERVIEWThis role provides essential administrative, data management, and project coordination support to initiatives focused on recruiting and retaining high‑quality teachers. It requires strong organizational, communication, and interpersonal skills, along with proficiency in data handling and reporting. The position assists with scheduling, records management, and correspondence; organizes and maintains recruitment and retention data; and supports events such as job fairs and professional development sessions. Additionally, it contributes to developing resources, planning educator learning opportunities, and fostering collaborative partnerships that advance the division’s strategic goals.Please note: This role does not allow for any form of remote work, including telecommuting or hybrid arrangements. The nature of this position necessitates a consistent in-person presence. Prospective candidates should be aware that the responsibilities associated with this role require physical presence at the designated workplace in Oklahoma City, Oklahoma.ESSENTIAL FUNCTION SReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Knowledge & Expertise: Excellent organizational and time management skills to handle multiple tasks and priorities. Proficiency in data management and reporting using software applications. Strong communication and interpersonal abilities to engage with diverse stakeholders. Detail-oriented and able to work independently as well as part of a team.Administrative Support: Provide comprehensive administrative support to the division's leadership team, including scheduling meetings, preparing agendas, managing correspondence, and maintaining accurate records.Data Management: Assist in the collection, organization, and maintenance of data related to teacher recruitment and retention initiatives. Ensure data accuracy and produce regular reports to inform decision-making.Project Coordination: Coordinate and support various projects and initiatives aimed at recruiting and retaining high-quality teachers. Collaborate with teams to ensure project timelines and deliverables are met. Assist in organizing teacher recruitment events, job fairs, and professional development sessions to attract and support educators. Manage logistics, registrations, and promotional efforts.Fiscal, Purchasing, and Resource Coordination: Assist with purchase requests, procurement documentation, travel reimbursements, invoices, and other fiscal processes. Coordinate with appropriate agency personnel to ensure administrative and purchasing requirements are completed accurately and on time. Track office supplies, equipment, materials, and other resources. Maintain documentation supporting expenditures, contracts, and program activities, as assigned.Professional Development: Support the planning and delivery of professional development opportunities for educators to enhance their skills and promote career growth.Resource Development: Help create and disseminate resources and materials to support teacher recruitment and retention efforts. Collaborate with content experts to ensure resources are accurate and relevant.MINIMUM QUALIFICATIONSBachelor’s degree in education, business, or a closely related field;Four (4) years of experience in administrative support, project coordination, or similar role;Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education .SPECIAL REQUIREMENTSApplicants must be currently authorized to work in the United States on a full-time basis without sponsorship;Successful completion of a pre-employment background check;Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel.Occasional (up to 10%) in-state/out-of-state travel may be required.PHYSICAL DEMANDS AND WORK ENVIRONMENTLocation: Oliver Hodge Building, Oklahoma City, OklahomaPhysical Demands include:o Ability to stand, reach and bend 50% of the time;o Operates a computer and other office productivity machinery, such as a calculator, copy machine/printer, office telephone 75% of the time;o Ascends/descends stairs 25% of the time;o Ability to lift to 25 lbs.Cognitive Requirements:o This role requires clear and accurate communication, strong analytical skills, and the ability to evaluate information and make timely decisions.o Sustained focus and attention to detail are essential, along with memory retention of policies, procedures, and facts over various time frames.o Adaptability and mental flexibility are also necessary to handle changing information, work conditions, and unexpected challenges.Discover the Benefits of Joining Our Team!Are you ready to take the next step in your career with an agency that values your well-being? Look no further! At OSDE, we're proud to offer a robust benefits package designed to support you and your family every step of the way.Generous Benefits Allowance : Up to $21,934.08 annually, tailored to family size, for purchasing benefits.Comprehensive Insurance Plans : Choose from a variety of insurance plans with no pre-existing conditions, exclusions, or limitations.Flexible Spending Accounts : Manage healthcare expenses and/or dependent care with ease.Full Participation in TRS : Enjoy employer-covered contributions (7.5% of annual salary) for Teacher’s Retirement System participation.Generous Leave Policy : Full-time employees receive 15 days of vacation and 15 days of sick leave in their first year.Paid Holidays : Benefit from 11 paid holidays per year.Employee Discounts : Access discounts with various companies and vendors.Longevity Bonus : Earn a bonus after completing two years of service, with bonuses continuing annually thereafter.Compensatory Time : FLSA Exempt and Nonexempt employees receive compensatory time.Employee Assistance Program : Access support and resources through our Employee Assistance Program.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact