Administrative Assistant

Addison Group; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Addison Group in Oklahoma City is seeking an Administrative Assistant to provide administrative and clerical support to the team. The ideal candidate will be detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Responsibilities include answering calls and emails, scheduling meetings, maintaining calendars, preparing documents, organizing files, data entry, coordinating events, greeting visitors, and handling confidential information with discretion.

Qualifications

• High school diploma or equivalent required.
• Experience as administrative assistant, office assistant, receptionist, or related roles preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Provide general administrative support to management and staff.
• Schedule meetings, appointments, and maintain calendars.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain and organize electronic and physical filing systems.
• Enter and update information in company systems and databases.
• Assist with data entry, copying, scanning, and document preparation.
• Order and maintain office supplies.
• Coordinate meetings and assist with company events as needed.
• Receive and distribute mail and other correspondence.
• Greet visitors and provide professional customer service.
• Assist with special projects and other duties as assigned.

Skills

Microsoft Office Suite

Organizational skills

Time management

Communication skills

Confidential information handling

Customer service

Multitasking

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

A company here in Oklahoma City is seeking a dependable and organized Administrative Assistant to provide administrative and clerical support to their team. The ideal candidate will be detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Answer and direct incoming phone calls and emails.
• Provide general administrative support to management and staff.
• Schedule meetings, appointments, and maintain calendars.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain and organize electronic and physical filing systems.
• Enter and update information in company systems and databases.
• Assist with data entry, copying, scanning, and document preparation.
• Order and maintain office supplies.
• Coordinate meetings and assist with company events as needed.
• Receive and distribute mail and other correspondence.
• Greet visitors and provide professional customer service.
• Assist with special projects and other duties as assigned.

Qualifications:

• High school diploma or equivalent required; additional education is a plus.
• Previous administrative assistant, office assistant, receptionist, or related experience preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Professional and customer-focused attitude.

Preferred Skills:

• Experience managing calendars and scheduling appointments.
• Strong typing and data entry skills.
• Ability to work independently while also supporting a team.
• Experience with office equipment and general administrative procedures.