Administrative Coordinator for Office & Events

Hines; Denver (CO); On-site; USD 61,000 - 79,000; Full time

Job summary

Hines in Denver is seeking an experienced Administrative Assistant to provide advanced clerical support across a busy property team. You will coordinate activities, prepare documents, manage filing, and assist in monthly reports and accounts payable tasks.

Qualified candidates have a high school diploma or equivalent and five+ years of office experience, strong communication, and a proactive customer-service mindset. This full-time role offers competitive pay and benefits.

Qualifications

• Five or more years of experience in an administrative role in a professional office environment.
• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.
• Demonstrate strong initiative and customer service orientation.

Responsibilities

• Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.
• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.
• Establish and maintain appropriate filing systems, both manual and electronic.
• Complete special projects to support assigned area.
• Complete Accounts Payable functions for the property.
• Ensure that office supplies meet assigned group’s supply and stationary needs.
• Greet all visitors and directly assist people when appropriate and refer to others when necessary.
• Maintain ethical, professional, and courteous relations with all visitors and contractors.
• Manage Conference Room reservations.
• Request, verify and file building COIs.
• Assist Property Manager and Project Accountant on collection efforts for tenant receivables.
• Coordinates lobby exhibits, special events, special programs, holiday events, tenant breakfasts, gifts, and promotions.
• Assists in developing, producing, and distributing building communications.
• Assists in preparation of Monthly Ownership Reports.
• Carries out other duties as assigned by Property Manager.

Skills

Administrative support

Office software

Education

High school diploma or equivalent

Job description

Hines in Denver is seeking an experienced Administrative Assistant to provide advanced clerical support across a busy property team. You will coordinate activities, prepare documents, manage filing, and assist in monthly reports and accounts payable tasks.

Qualified candidates have a high school diploma or equivalent and five+ years of office experience, strong communication, and a proactive customer-service mindset. This full-time role offers competitive pay and benefits.