Project Administrator

Tucson Asphalt Contractors, Inc.; Tucson (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401k with company match

Paid vacation/holidays

Referral Program

Strong team culture

Commitment to safety and quality

Job summary

Tucson Asphalt Contractors, Inc. is looking for a proactive Project Administrator to join their team in Tucson, AZ. This full-time on-site role is vital in coordinating project documentation, customer communication, and compliance activities throughout the project lifecycle.

The ideal candidate will thrive in a fast-paced construction environment, displaying strong organizational and communication skills. Preferred qualifications include an associate degree related to Business Administration and experience in the construction industry. Employees enjoy benefits like a 401k match and an Employee Stock Ownership Plan.

Qualifications

• Strong organizational, administrative, and project coordination skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple projects and priorities simultaneously.
• Experience with document management and project tracking.
• Proficiency in Microsoft Office Suite required.
• Independent worker with strong collaboration skills.
• Detail-oriented with problem-solving abilities.
• Preferred experience in construction, civil construction, or paving.
• Knowledge of permits and municipal processes is a plus.
• Associate degree or equivalent in a related field preferred.

Responsibilities

• Coordinate project setup and documentation.
• Assist with customer communications and invoicing.
• Track project costs and compliance requirements.
• Support project managers and field crews.
• Facilitate project closeout activities.

Skills

Organizational skills

Communication skills

Project coordination

Document management

Attention to detail

Problem-solving

Experience in construction

MS Office proficiency

Education

Associate degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Tucson Asphalt Contractors, Inc. has been serving Southern Arizona for over 30 years, providing high-quality asphalt paving, pavement maintenance, concrete, and construction services for commercial, municipal, and private clients. Based in Tucson, AZ, we are proud to be a 100% employee-owned company, where every team member has a personal stake in our success and a commitment to delivering exceptional results. We are known for our dedication to safety, quality workmanship, customer service, and building lasting relationships with our clients and communities. Our experienced teams work collaboratively to successfully deliver projects throughout every phase, from planning and coordination to completion.

Tucson Asphalt Contractors is seeking a highly organized and proactive Project Administrator to join our team in Tucson, AZ. This full-time, on-site position plays a critical role in supporting project managers, estimators, field crews, customers, municipalities, and subcontractors throughout the project lifecycle.

The Project Administrator serves as a central point of coordination for project setup, documentation, customer communication, permitting, compliance requirements, cost tracking, invoicing, and project closeout activities. The ideal candidate thrives in a fast-paced construction environment, maintains exceptional attention to detail, and is committed to ensuring projects are delivered efficiently and successfully.

Qualifications

• Strong organizational, administrative, and project coordination skills
• Excellent verbal and written communication skills
• Ability to manage multiple projects and priorities simultaneously
• Experience with document management, reporting, and project tracking
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Ability to work independently while collaborating effectively with multiple departments
• Strong attention to detail and problem-solving abilities
• Experience in construction, civil construction, paving, or related industries preferred
• Knowledge of permits, municipal processes, project documentation, and compliance requirements is a plus
• Associate degree in Business Administration, Construction Management, Project Management, or related field preferred

Company Benefits

• Employee Stock Ownership Plan (ESOP)
• 401k with company match
• Paid vacation/holidays
• Referral Program
• Strong team culture
• Commitment to safety and quality

Statement

Tucson Asphalt provides employment opportunities (EEO) to all employees and applicants for employment regarding race, color, religion, gender, sexual orientation, gender identification, national origin, age, disability, genetic information, or status as a covered veteran in accordance with applicable federal, state, and local laws. Tucson Asphalt complies with applicable state and local laws governing nondiscrimination in employment in every location the company has facilities. The policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, apprenticeship, and/or on-the-job training.