On-Site Construction Project Administrator - Reno

McCarthy Building Companies, Inc.; Reno (NV); On-site; USD 65,000 - 95,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a Sr. Project Administrator to support on-site project teams in Reno, NV. This role handles office support, project accounting, payroll processing, and reporting to keep projects running smoothly in a fast-paced environment.

You will collaborate with project staff, manage subcontractor and vendor records, and assist in closeout and cost reporting. On-site work at the Reno project site is required.

Qualifications

• 7+ years administrative experience in the construction industry.
• 5+ years experience with certified payroll, pay applications, AP & AR.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Experience with Oracle preferred

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process (or assist in processing) weekly payroll
• For prevailing wage projects: Input, monitor and track craft payroll and hours in LCP Tracker. Monitoring Subcontractor labor tracking for compliance with prevailing wage regulations.
• Assemble monthly pay requests to owner.
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Skills

Admin experience

Payroll experience

MS Office

Attention to detail

Oracle

Tools

Oracle

Job description

McCarthy Building Companies, Inc. is seeking a Sr. Project Administrator to support on-site project teams in Reno, NV. This role handles office support, project accounting, payroll processing, and reporting to keep projects running smoothly in a fast-paced environment.

You will collaborate with project staff, manage subcontractor and vendor records, and assist in closeout and cost reporting. On-site work at the Reno project site is required.