Construction Project Admin & Office Coordinator

McCarthy Building Companies, Inc.; Austin (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

McCarthy Building Companies, Inc. in Austin seeks a Project Administrator to support jobsites by handling office tasks, accounting administration, and project reporting.

The role reports to the Project Manager and supports fast-paced project teams. You will manage project files, payroll processing assistance, pay requests, billings from subs, and database updates while coordinating with staff and division offices to keep projects running smoothly.

Qualifications

• Minimum clerical/administrative experience, preferably in the construction industry.
• Excellent computer skills with MS Office (Word, Excel, PowerPoint, etc.).
• Ability to work in a fast-paced office environment, multi-task, meet deadlines with accuracy and attention to detail.

Responsibilities

• Office Support: assist with project closeout, maintain project directories and filing, manage mail distribution, answer phones, and support division offices.
• Accounting Administration: assist with cost reports, set up vendor accounts, help process payroll and pay requests, and billings from subcontractors.
• Reporting: produce manpower summaries from daily logs, assist in Progress Reports, and maintain the Project Management Database.

Skills

Clerical experience

Multi-tasking

Attention to detail

Tools

MS Office

Oracle

Job description

McCarthy Building Companies, Inc. in Austin seeks a Project Administrator to support jobsites by handling office tasks, accounting administration, and project reporting.

The role reports to the Project Manager and supports fast-paced project teams. You will manage project files, payroll processing assistance, pay requests, billings from subs, and database updates while coordinating with staff and division offices to keep projects running smoothly.