On-Site Construction Project Administrator

Davis Development; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance (medical, dental, and

Vision coverage

401(k) Savings Plan (4% employer match

Company paid life insurance

Paid Time Off

Training and career development

Company Apparel Store allowance

Job summary

Davis Development in Houston, TX is seeking a Project Administrator to provide comprehensive administrative support to the Project Managers on-site five days a week. You will organize project files, handle contracts, purchase orders, and documentation, and assist with vendor communications.

The role emphasizes budget awareness, timely processing of subcontracts and invoices, and ensuring project paperwork and reports are kept up to date across multiple projects.

Qualifications

• 3 years of experience in construction administration with accounts payable support.
• Familiarity with AIA contract documents preferred.
• Strong organizational and deadline-driven abilities.
• Ability to work independently and manage multiple tasks

Responsibilities

• Create and maintain project files for multiple projects.
• Maintain copies of contracts, purchase orders, change orders, and other documentation in the project files and electronically.
• Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance.
• Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis, ensuring all cost codes are correct.
• Support the field staff with orders and communication needs.
• Maintain purchase order/contract log for assigned projects and send all copies of signed contracts, purchase orders and change orders to the Field Superintendent.
• Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget.
• Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate.
• Mail out all Notice of Commencements to suppliers upon request.
• Establish and maintain communications with Vendors and Subcontractors.
• Organize and complete all project paperwork filing.
• Prepare various monthly reports

Skills

Accounts payable

AIA contracts

Organizational skills

Timely delivery

Job description

Davis Development in Houston, TX is seeking a Project Administrator to provide comprehensive administrative support to the Project Managers on-site five days a week. You will organize project files, handle contracts, purchase orders, and documentation, and assist with vendor communications.

The role emphasizes budget awareness, timely processing of subcontracts and invoices, and ensuring project paperwork and reports are kept up to date across multiple projects.