On-Site Bookkeeper & Office Admin — Flexible Schedule

Crush Mode Aggregate Solutions; Moorhead (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Flexible schedule

Retirement plan in the works

Job summary

Crush Mode Aggregate Solutions in Moorhead, MN is seeking a dependable bookkeeper/office administrator. The role blends accounting with general administration, including invoicing, bill payments, and coordinating with sales and service teams.

You will handle AR/AP, reconciliations, payroll, tax tracking, and basic monthly reporting, while maintaining organized records for the CPA and ownership. A strong attention to detail and confidentiality are essential.

Qualifications

• Experience in bookkeeping or accounting is required or equivalent on-the-job experience.
• Familiar with accounting software and spreadsheets to manage records.
• Strong attention to detail; accurate processing of numbers is essential.
• Ability to juggle interruptions while maintaining task progress.
• Professional, friendly phone presence for front-office interactions.
• Discretion handling confidential financial and payroll information.

Responsibilities

• Process accounts receivable: invoicing, payments, and collections follow-up.
• Process accounts payable: vendor bills, PO matching, and payment runs.
• Reconcile bank and credit card statements.
• Maintain the general ledger and prepare year-end work with the CPA.
• Payroll processing and related filings.
• Track sales tax and remittance.
• Produce basic monthly reports: financials, AR aging, job and inventory costs.
• Handle office administration: phones, paperwork coordination, files, and supplies.
• Coordinate between sales, service, and customers; support ownership on scheduling.

Skills

Bookkeeping experience

Accounting software

Attention to detail

multitasking

Phone presence

Confidentiality

Education

Associate degree in accounting

Tools

QuickBooks

Dealer management system

Job description

Crush Mode Aggregate Solutions in Moorhead, MN is seeking a dependable bookkeeper/office administrator. The role blends accounting with general administration, including invoicing, bill payments, and coordinating with sales and service teams.

You will handle AR/AP, reconciliations, payroll, tax tracking, and basic monthly reporting, while maintaining organized records for the CPA and ownership. A strong attention to detail and confidentiality are essential.