Bookkeeper / Office Administrator

Crush Mode Aggregate Solutions; Moorhead (MN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Flexible schedule

Retirement plan in the works

Job summary

Crush Mode Aggregate Solutions in Moorhead, MN is seeking a dependable bookkeeper/office administrator. The role blends accounting with general administration, including invoicing, bill payments, and coordinating with sales and service teams.

You will handle AR/AP, reconciliations, payroll, tax tracking, and basic monthly reporting, while maintaining organized records for the CPA and ownership. A strong attention to detail and confidentiality are essential.

Qualifications

• Experience in bookkeeping or accounting is required or equivalent on-the-job experience.
• Familiar with accounting software and spreadsheets to manage records.
• Strong attention to detail; accurate processing of numbers is essential.
• Ability to juggle interruptions while maintaining task progress.
• Professional, friendly phone presence for front-office interactions.
• Discretion handling confidential financial and payroll information.

Responsibilities

• Process accounts receivable: invoicing, payments, and collections follow-up.
• Process accounts payable: vendor bills, PO matching, and payment runs.
• Reconcile bank and credit card statements.
• Maintain the general ledger and prepare year-end work with the CPA.
• Payroll processing and related filings.
• Track sales tax and remittance.
• Produce basic monthly reports: financials, AR aging, job and inventory costs.
• Handle office administration: phones, paperwork coordination, files, and supplies.
• Coordinate between sales, service, and customers; support ownership on scheduling.

Skills

Bookkeeping experience

Accounting software

Attention to detail

multitasking

Phone presence

Confidentiality

Education

Associate degree in accounting

Tools

QuickBooks

Dealer management system

Job description

Crush Mode Aggregate Solutions - Moorhead, MN
Full-time, on-site

About Us

Crush Mode is an aggregate equipment dealership and service company serving crushing, screening, and material handling operations across the region. We sell, service, and support the machines that keep quarries, sand and gravel pits, and contractors running. We're a growing, hands-on team where the work is real and the people who do it well have room to move up.

The Role

We're looking for one organized, dependable person to own the books and keep the office running. This is a blended role: roughly half accounting, half administration. You'll be the person who knows where everything is and makes sure nothing slips - invoices go out, bills get paid, parts orders get tracked, and the phone gets answered by someone who actually helps.

You'll work directly with ownership and alongside our sales and service team.

What You'll Do

• Accounts receivable: customer invoicing, applying payments, collections follow-up
• Accounts payable: vendor bills, purchase order matching, payment runs
• Bank and credit card reconciliations
• Maintain the general ledger and keep records clean for our CPA at year-end
• Payroll processing and related filings
• Sales tax tracking and remittance
• Basic reporting - monthly financials, AR aging, job and inventory cost tracking

Office Administration

• First point of contact for phone calls and walk-ins
• Process parts and service orders; coordinate paperwork between sales, service, and the customer
• Track equipment and parts inventory records
• Maintain customer and vendor files, warranty documentation, and service records
• Order office supplies, handle mail and shipping, coordinate freight paperwork
• General support to ownership on scheduling, filing, and day-to-day operations

What We're Looking For

Required

• Prior bookkeeping or accounting experience (associate degree in accounting, or equivalent on-the-job experience)
• Comfortable with accounting software and spreadsheets
• Strong attention to detail - this role is the last line of defense on numbers going out the door
• Able to juggle interruptions without losing the thread on longer tasks
• Professional, friendly phone presence
• Discretion with confidential financial and payroll information

Nice to Have

• Experience in equipment dealership, construction, heavy equipment, or industrial distribution
• Familiarity with QuickBooks or a dealer management system
• Payroll and multi-state sales tax experience
• Parts or inventory management background
• Competitive salary, based on experience
• Benefits - health, PTO, Flexible Schedule. Retirement Plan in the works.
• Consistent full-time schedule, Monday through Friday, with flexibility.
• Small-team environment with direct access to ownership and real influence over how things run

Crush Mode is an equal opportunity employer.