On-Site Behavioral Health Office Coordinator

charliehealthbehavioralhealthoperations; BLOOMINGTON (MN); On-site; USD 40,000 - 60,000; Full time

Job summary

Charlie Health is seeking an Office Coordinator to manage daily operations of our Bloomington, Minnesota office and support clinical operations.

The role involves processing administrative paperwork, data entry, claims submissions, and collaborating with Compliance to ensure regulatory readiness. This in-office position runs Monday through Friday, 9:00 AM to 5:00 PM, and supports the Care delivery team across multiple administrative functions.

Qualifications

• 2+ years of experience in office coordination or related role.
• Experience in healthcare/behavioral health setting preferred.
• Familiarity with data entry, records management, and administrative duties.

Responsibilities

• Manage day-to-day office operations in Bloomington, MN.
• Process administrative paperwork for payor/licensing, data entry, and claims submissions as needed.
• Collaborate with Compliance to support on-site behavioral health services.
• Lead projects within People Operations and cross-functionally.
• Assist IT with issues and manage device storage and organization.
• Plan events and meetings to promote Charlie Health culture.
• Provide information and support to staff and visitors in the office.
• Support leadership with special projects and data transfers between systems.
• Maintain patient charts and records; ensure accuracy and regulatory compliance.
• Enter and update patient information in EHR systems; monitor data accuracy.

Skills

Office coordination

Data entry

HIPAA compliance

Tools

Salesforce

Job description

Charlie Health is seeking an Office Coordinator to manage daily operations of our Bloomington, Minnesota office and support clinical operations.

The role involves processing administrative paperwork, data entry, claims submissions, and collaborating with Compliance to ensure regulatory readiness. This in-office position runs Monday through Friday, 9:00 AM to 5:00 PM, and supports the Care delivery team across multiple administrative functions.