Healthcare Office Coordinator — In-Office Data & Compliance

charliehealth; Jenkintown (PA); On-site; USD 25,000 - 36,000; Full time

Job summary

Charlie Health, located in Jenkintown, PA, seeks an Office Coordinator to manage daily operations, data entry, and compliance for on-site behavioral health services. You will partner with Compliance and IT, support admissions and clinical teams, and help maintain organized patient records in EHR systems.

The role is a full-time, in-office position with standard hours 9:00 AM–5:00 PM, Monday through Friday, requiring 2+ years in a healthcare office setting and a proactive, service-oriented

Qualifications

• 2+ years in office coordination in a healthcare setting.
• HIPAA and data privacy experience required.
• Strong data entry and organizational skills.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Process administrative paperwork including payor/licensing, data entry, and reconciliation.
• Collaborate with Compliance to support on-site behavioral health services.
• Lead cross-functional projects within People Operations.
• Assist IT with issues and manage device storage.
• Plan events and team meetings to reinforce Charlie Health culture.
• Be the go-to information hub for staff and visitors.
• Support leadership with special projects.
• Review and transfer patient data between Salesforce and medical records.
• Maintain patient charts and ensure EHR data accuracy.

Skills

Data entry

Data management

HIPAA compliance

Office administration

Communication

Education

Tools

Salesforce

Electronic Health Records

Job description

Charlie Health, located in Jenkintown, PA, seeks an Office Coordinator to manage daily operations, data entry, and compliance for on-site behavioral health services. You will partner with Compliance and IT, support admissions and clinical teams, and help maintain organized patient records in EHR systems.

The role is a full-time, in-office position with standard hours 9:00 AM–5:00 PM, Monday through Friday, requiring 2+ years in a healthcare office setting and a proactive, service-oriented