On-Site Asset & Inventory Specialist: Property Control

State of Florida; Tallahassee (FL); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

State Insurance

Paid Holidays

Leave Benefits

Retirement Plan

Tuition Waivers

Flexible Spending

Maternity Leave

Professional Environment

Job summary

State of Florida’s Department of Education seeks a BUSINESS SPECIALIST C (CS) to manage property records, inventory control, and asset tracking in PALM/FLAIR systems. The role performs reconciliations, annual inventories, and depreciation verifications while ensuring compliance with state rules.

It requires strong analytical skills and independent work habits. The position is based in Tallahassee, with standard on-site hours and opportunities to train custodians and delegates on property

Qualifications

• Knowledge of property management, inventory control, fixed asset accounting, and records management.
• Knowledge of Florida policies and regulations governing property accountability.
• Knowledge of governmental accounting principles for capital assets, depreciation, acquisitions, transfers, and disposals.
• Knowledge of financial and property management systems including FLAIR and PALM.
• Ability to analyze, reconcile, and maintain complex property and inventory records with accuracy.
• Ability to identify discrepancies, research, and recommend corrective actions.
• Ability to plan, organize, and coordinate annual physical inventories.
• Ability to prepare clear reports and property-related documentation.
• Ability to communicate and work independently with minimal supervision.
• Proficient in Excel for data analysis and reporting.

Responsibilities

• Implements, monitors, and maintains internal controls and procedures to ensure the accuracy and integrity of inventory and property records.
• Analyzes and processes property transactions, assigns tag numbers, and maintains asset information with supporting documents.
• Reviews Operating Capital Outlay expenditures to determine capitalization requirements and asset classification.
• Maintains and reconciles property records and related subsidiary files to ensure timely clearance of transactions.
• Conducts annual physical inventories and reconciles results with property records.
• Monitors compliance with property management policies and state regulations.
• Verifies depreciation calculations and asset records for transfers, disposals, and surplus actions.
• Participates in automated property tracking and barcode inventory system development and maintenance.
• Provides training and guidance to Property Custodians and Delegates on requirements and procedures.
• Performs other related duties as assigned.

Skills

Property management

Inventory control

Fixed asset accounting

Records management

Data analysis

Excel

Tools

Palm system

FFLAIR

Job description

State of Florida’s Department of Education seeks a BUSINESS SPECIALIST C (CS) to manage property records, inventory control, and asset tracking in PALM/FLAIR systems. The role performs reconciliations, annual inventories, and depreciation verifications while ensuring compliance with state rules.

It requires strong analytical skills and independent work habits. The position is based in Tallahassee, with standard on-site hours and opportunities to train custodians and delegates on property