GENERAL SERVICES SPECIALIST - 43005228

State-of-Florida; Tallahassee (FL); Sur place; USD 36 000 - 44 000; Plein temps

Résumé du poste

State of Florida's General Services Bureau in Tallahassee seeks a General Services Specialist to manage PALM property data, inventory, and fleet coordination. Responsibilities include data entry, reporting, and supporting facilities management.

The role requires a high school diploma or equivalent and experience with inventories, records, and data entry. Knowledge of PALM and fleet systems is a plus; compliance with state policies is essential.

Qualifications

• Knowledge of methods of compiling, organizing, and analyzing data.
• Knowledge of property and records management principles and practices.
• Ability to move, transport and/or deliver property.
• Ability to lift 50 pounds.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to plan, organize and coordinate work activities.
• Ability to assess budgetary and capital outlay needs (Fleet Vehicles).
• Ability to negotiate contracts, leases, and rental agreements (Fleet Vehicles).
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to develop various reports.

Responsabilités

• Primary duty is to serve as a General Services Specialist for PALM related needs.
• PALM Property data entry, updating, and removal of Department property items.
• PALM training, reports, and record keeping requirements.
• Assist in property related inventory and disposal needs.
• Serves as the backup to the Department’s Fleet Manager, assisting with PALM requirements, DMS Fleet System requirements, Fleet Fuel Card needs, fleet vehicle coordination, paperwork, invoice audits and maintaining records for all fleet related activity.
• Assisting with department warehouse storage facilities and operation.
• Assisting with preparation of annual Department financial statements by providing detailed analysis and reconciliations of the activity and status of fixed assets within the Department.
• Assisting the Facilities Management Administrator as required.

Connaissances

Data analysis

Records management

Property handling

Lifting 50 lbs

Problem solving

Regulatory knowledge

Planning & coordination

Budget & procurement

Contract negotiation

Communication

Teamwork

Reporting

Formation

High school diploma or equivalent

Description du poste

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Working Title: GENERAL SERVICES SPECIALIST - 43005228

***OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY***

CLASS TITLE: GENERAL SERVICES SPECIALIST

DIVISION: ADMINISTRATION

BUREAU: GENERAL SERVICES

CITY: TALLAHASSEE

COUNTY: LEON

High school diploma or equivalent is required.

Additional requirements:

• Two (2) years of experience with inventory or accounting systems.
• Two (2) years of experience with maintaining records and data entry.

Preferences:

• Experience with inventory or accounting record keeping in FLAIR.
• Experience with current state accounting system transitioning to PALM.
• Experience utilizing a fleet management system.
• Commercial leasing or facilities management experience.

Minimum Qualifications

for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of methods of compiling, organizing, and analyzing data.
• Knowledge of property and records management principles and practices.
• Ability to move, transport and/or deliver property.
• Ability to lift 50 pounds.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to plan, organize and coordinate work activities.
• Ability to assess budgetary and capital outlay needs (Fleet Vehicles).
• Ability to negotiate contracts, leases, and rental agreements (Fleet Vehicles).
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to develop various reports.

SPECIAL NOTES:

The salary for this position will be $40,320.81.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Brief Description of Duties:

Primary duty is to serve as a General Services Specialist for the Department PALM related needs to include:

• PALM Property data entry, updating, and removal of Department property items.
• PALM training, reports, and record keeping requirements.
• Assist in property related inventory and disposal needs.
• Serves as the backup to the Department’s Fleet Manager. Assisting with PALM requirements, DMS Fleet System requirements, Fleet Fuel Card needs, fleet vehicle coordination, paperwork, invoice audits and maintaining records for all fleet related activity.
• Assisting with department warehouse storage facilities and operation.
• Assisting with preparation of annual Department financial statements by providing detailed analysis and reconciliations of the activity and status of fixed assets within the Department.
• Assisting the Facilities Management Administrator as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here .

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.