BUSINESS SPECIALIST C - 48003611

State of Florida; Tallahassee (FL); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

State Group Insurance options+

Nine paid holidays and a Personal HOL

Tuition Fee Waivers

Retirement plan options

Annual and Sick Leave Benefits

Flexible Spending Accounts

Maternity and Parental Leave Benefits

Professional environment

Job summary

State of Florida is seeking a BUSINESS SPECIALIST C to manage tangible personal property records for the Department of Education. You will reconcile, analyze, and document property items and execute related transactions in the PALM system, ensuring compliance with Florida statutes and auditing rules.

The role requires strong Excel/data analysis skills, detailed recordkeeping, and the ability to train custodians and staff.

Qualifications

• Knowledge of property management, inventory control, fixed asset accounting, and records management.
• Knowledge of state policies governing property accountability.
• Knowledge of governmental accounting principles related to capital assets, depreciation, acquisitions and disposals.
• Knowledge of financial and property management systems including FLAIR, PALM, and inventory tracking systems.
• Ability to analyze, reconcile, and maintain complex property records with accuracy.
• Ability to plan and coordinate annual physical inventories and other activities.
• Ability to prepare clear reports and property documentation.
• Ability to train staff on property management requirements and procedures.

Responsibilities

• Implements, monitors, and maintains internal controls for inventory and property records.
• Analyses and processes property transactions including acquisitions, transfers, and disposals.
• Reviews operating expenditures to determine capitalization and asset classification.
• Maintains and reconciles property records and related subsidiary files.
• Conducts annual physical inventories and resolves discrepancies.
• Monitors compliance with property management policies and state regulations.
• Verifies depreciation calculations and asset records for transfers and disposals.
• Participates in development of automated property tracking and barcode inventory systems.

Skills

Property management

Inventory control

Fixed asset accounting

Data analysis

Excel proficiency

Communication skills

Records management

Tools

FLAIR

PALM

Automated inventory systems

Job description

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The State Personnel System is an E-Verify employer.

Requisition No:887570

Agency: Department of Education

Working Title: BUSINESS SPECIALIST C - 48003611

Position Title: Business Specialist C (CS)

Salary Range: $45,060.11 - $51,819.14

SALARY IS BASED ON CANDIDATE’S EXPERIENCE AND QUALIFICATIONS

OFFICE CONTACT:

Susan Morrison, 850-245-5121

JOB DESCRIPTION:

This position performs advanced level work under the limited supervision of the Operations & Management Consultant Manager in the Bureau of General Services, Division of Finance & Operations. Position is responsible for maintaining, analyzing, and reconciling property items purchased by the Department of Education’s tangible personal property records, including property purchased through the Chapter 1- Migrant Education Program. Duties are performed in accordance with Chapter 273, Florida Statutes, the Auditor General’s Rules, Chapter 10.300 – State-Owned Tangible Personal Property; and established property control procedures within the Florida Planning, Accounting, and Ledger Management (PALM) System

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Implements, monitors, and maintains internal controls and procedures to ensure the accuracy, accountability, and integrity of inventory and property records.
• Analyzes and processes property transactions, including acquisitions, transfers, surplus dispositions, donations, trade-ins, scrap actions, and other adjustments. Assigns property tag numbers, records asset information, and maintains supporting documentation within applicable financial and property management systems.
• Reviews and analyzes Operating Capital Outlay (OCO) expenditures to determine capitalization requirements, calculate unit costs, and ensure proper asset classification and recording.
• Maintains and reconciles property records, pending transaction files, and related subsidiary records to ensure all property transactions are accurately recorded and cleared in a timely manner.
• Conducts annual physical inventories and reconciles inventory results with property records, researching and resolving discrepancies as needed.
• Monitors compliance with departmental property management policies and state regulations, including maintaining custodian and delegate records and supporting agency-wide property accountability efforts.
• Verifies that depreciation calculations are completed for applicable fixed assets and ensures the accuracy of asset records associated with transfers, surplus actions, and disposals.
• Participates in the development, implementation, and maintenance of automated property tracking and barcode inventory systems to improve accountability and operational efficiency.
• Provides technical assistance and training to Property Custodians, Custodian Delegates, and Delegated Coordinators regarding property management requirements, inventory procedures, and regulatory compliance.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Required Licensure/Registration/Certification/Experience or Education:

• Knowledge of the principles, methods, and practices of property management, inventory control, fixed asset accounting, and records management.
• Knowledge of applicable State of Florida policies, procedures, and regulations governing property accountability.
• Knowledge of governmental accounting principles and procedures related to capital assets, depreciation, acquisitions, transfers, and disposals.
• Knowledge of financial and property management information systems, including FLAIR, PALM, and automated inventory tracking systems.
• Ability to analyze, reconcile, and maintain complex property and inventory records with a high degree of accuracy.
• Ability to identify discrepancies, conduct research, evaluate alternatives, and recommend appropriate corrective actions.
• Ability to plan, organize, and coordinate annual physical inventories and other property management activities.
• Ability to prepare clear, concise reports, correspondence, and property-related documentation.
• Ability to provide training, technical assistance, and guidance to property custodians, delegated coordinators, and other staff regarding property management requirements and procedures.
• Ability to establish and maintain effective working relationships with employees, management, vendors, auditors, and other stakeholders.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently, prioritize assignments, and manage multiple tasks while meeting established deadlines.
• Proficient in Microsoft Office applications, particularly Excel, for data analysis, reconciliation, and reporting.
• Ability to establish and maintain controls and procedures pertaining to property record keeping.
• Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who meet both professional and educational experience.
• Must possess a valid driver’s license.
• Travel is required (up to 25% of the time) to perform assigned duties.

FLORIDA DEPARTMENT OF EDUCATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida’s education system for students of all backgrounds and abilities. Our site reflects the cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all student within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers – encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

• Higher Student Achievement
• Seamless Articulation and Maximum Access
• Skilled Workforce and Economic Development

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

• State Group Insurance coverage options+
• Nine paid holidays and a Personal Holiday each year
• Student Loan Forgiveness Program (Eligibility required)
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Retirement plan options, including employer contributions ( www.myfrs.com )
• Annual and Sick Leave Benefits
• Flexible Spending Accounts
• Maternity and Parental Leave Benefits
• Highly skilled, professional environment

*We care about the success of our employees.

*We are always improving our technology, our tools, our customer’s experiences and ourselves

*We care about the success of our clients.

*A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION:

• Annual Leave: All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave: Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 Background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the Level 2 screening results are received, reviewed and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purpose and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records checks through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service (CS), or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website.

SPECIAL NOTE

Please note that this position requires an on-site schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday. Telework is not available for this role.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

• TALLAHASSEE, FL, US, 32301
• TALLAHASSEE, FL, US, 32311
• TALLAHASSEE, FL, US, 32308
• TALLAHASSEE, FL, US, 32399
• TALLAHASSEE, FL, US, 32305
• TALLAHASSEE, FL, US, 32310
• TALLAHASSEE, FL, US, 32312
• TALLAHASSEE, FL, US, 32302
• TALLAHASSEE, FL, US, 32307
• TALLAHASSEE, FL, US, 32316
• TALLAHASSEE, FL, US, 32317
• TALLAHASSEE, FL, US, 32309TALLAHASSEE, FL, US, 32303
• TALLAHASSEE, FL, US, 32304

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.