On-Site Administrative Specialist — Employee-Owned

Cerris; Mesa (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Cerris Systems is seeking an Administrative professional to provide comprehensive support at our Mesa, AZ office. The role involves coordinating the phone system, creating and maintaining documents, and assisting with meetings and events.

Ideal candidates have 2+ years of related experience, strong MS Office skills, and the ability to multitask in a fast-paced environment. High school diploma or GED required; OSHA/NDOC knowledge a plus.

Qualifications

• Strong administrative support experience.
• Excellent verbal and written communication.
• Able to follow best practices and seek improvements.

Responsibilities

• Provide administrative support services.
• Manage phone system, orders, replacements and troubleshooting.
• Create/update documents, spreadsheets, and databases.
• Manage login setups and password resets for employees.
• Ensure office equipment functions and coordinate with vendors.
• Assist with meetings, prepare minutes as needed.
• Organize facilities and office supplies.
• Plan company events and community activities.
• Maintain vehicle fleet records and vendor relationships.
• Track licenses, certifications, and OSHA/NDOC requirements.
• Process expense statements and train staff on submissions.
• Prepare conference rooms and catering arrangements.
• Promote safety culture across the organization.

Skills

Administrative skills

Communication

Organizational skills

Problem solving

Multitasking

Attention to detail

MS Office

Education

GED/HS Diploma

Tools

MS Office

Job description

Cerris Systems is seeking an Administrative professional to provide comprehensive support at our Mesa, AZ office. The role involves coordinating the phone system, creating and maintaining documents, and assisting with meetings and events.

Ideal candidates have 2+ years of related experience, strong MS Office skills, and the ability to multitask in a fast-paced environment. High school diploma or GED required; OSHA/NDOC knowledge a plus.