Mesa-Based Administrative & Scheduling Specialist

Legends Global; Mesa (AZ); On-site; USD 25,000 - 39,000; Full time

Job summary

Legends Global is seeking an Administrative Assistant to support the Mesa Convention Center leadership with day-to-day operations, including administrative tasks, scheduling, travel, and financial support. The ideal candidate is organized, detail-oriented, and customer-focused with the ability to handle multiple priorities and maintain confidentiality.

This on-site role is based in Mesa, AZ, offering opportunities to work closely with executives and teams across the venue.

Qualifications

• High school diploma or equivalent required; secretarial training preferred.
• At least two years of administrative or office support experience.
• Proficient with word processing and spreadsheet apps; typing speed of 55 wpm minimum.
• Clear, professional verbal and written communication; strong organization and discretion with confidential information.

Responsibilities

• Administrative and Office Support: Manage calls, respond to routine requests, connect contacts with resources, prepare and file documents, monitor supplies.
• Scheduling Travel and Coordination: Maintain calendars, schedule meetings, arrange travel and prepare expense reports, track follow-ups.
• Finance and Leadership Support: Assist with preparation of financial statements and contracts, provide backup support to leadership as needed.

Skills

Typing 55 wpm

Verbal & written communication

Organization & attention to detail

Confidentiality handling

Flexibility under pressure

Collaborative/service-oriented mindset

Education

High school diploma or equivalent

Secretarial training preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Legends Global is seeking an Administrative Assistant to support the Mesa Convention Center leadership with day-to-day operations, including administrative tasks, scheduling, travel, and financial support. The ideal candidate is organized, detail-oriented, and customer-focused with the ability to handle multiple priorities and maintain confidentiality.

This on-site role is based in Mesa, AZ, offering opportunities to work closely with executives and teams across the venue.