On-Site Administrative & Operations Assistant

Roylo Partners; City of Rochester (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off (PTO)

401(k) with employer match

Training and development opportunities

Career progression potential

Job summary

Roylo Partners in Rochester, NY is seeking an Administrative Assistant to help support daily office operations, scheduling, documentation, and general coordination. This full-time, on-site role requires clear communication and a proactive, detail-oriented approach in a professional office environment.

You will assist with scheduling, recordkeeping, and calendar management, while preparing reports and coordinating administrative tasks to keep the team on track. Equal opportunity employer.

Qualifications

• Prior administrative, clerical, or office experience.
• Strong organizational and detail orientation.
• Excellent written and verbal communication.
• Ability to prioritise competing deadlines.
• Proactive, dependable, and professional.
• Willingness to learn new systems.
• Comfort with standard office software and digital filing.

Responsibilities

• Provide administrative support to team members and management.
• Organise, update, and maintain digital records, documents, and office files.
• Assist with scheduling meetings, coordinating appointments, and managing calendars.
• Prepare, format, and review correspondence, reports, and other office documents.
• Respond to routine enquiries and direct requests to the appropriate team member.
• Handle incoming calls, emails, and general office communications professionally.
• Track paperwork, follow up on outstanding tasks, and help meet internal deadlines.
• Maintain office supplies and assist with general office organisation.
• Support the coordination of administrative processes and identify opportunities to improve efficiency.

Skills

Organisational skills

Written & verbal communication

Task prioritisation

Proactive & dependable

Office software proficiency

Administrative/clerical experience

Willingness to learn

Tools

Microsoft Office

Job description

Roylo Partners in Rochester, NY is seeking an Administrative Assistant to help support daily office operations, scheduling, documentation, and general coordination. This full-time, on-site role requires clear communication and a proactive, detail-oriented approach in a professional office environment.

You will assist with scheduling, recordkeeping, and calendar management, while preparing reports and coordinating administrative tasks to keep the team on track. Equal opportunity employer.