On-Site Office Coordinator | Scheduling & Records Pro

Roylo Partners; Philadelphia (Philadelphia County); On-site; USD 38,000 - 48,000; Full time

Job summary

Roylo Partners is hiring an Administrative Coordinator for an on-site role in Philadelphia. You will manage calendars, coordinate meetings, and prepare routine documents while ensuring accurate data entry and professional communication.

Applicants with administrative experience or related work in reception, service, education, or community settings are welcome. A high school diploma or equivalent is sufficient for consideration.

Qualifications

• Clear emails and accurate data entry required.
• Experience in administrative roles helpful but not mandatory.
• BA/BS not required; high school diploma suffices for consideration.

Responsibilities

• Coordinate calendars, meetings, and routine schedule changes.
• Prepare correspondence, agendas, and straightforward documents.
• Log incoming requests and follow up when information is missing.
• Maintain shared files and records with consistent naming and filing practices.
• Update trackers so open tasks have an owner and a next step.
• Respond to visitors, callers, and colleagues professionally.

Skills

Calendar management

Meeting scheduling

Email writing

Documentation

Record keeping

Communication

Education

High school diploma

Tools

MS Office

Office software

Job description

Roylo Partners is hiring an Administrative Coordinator for an on-site role in Philadelphia. You will manage calendars, coordinate meetings, and prepare routine documents while ensuring accurate data entry and professional communication.

Applicants with administrative experience or related work in reception, service, education, or community settings are welcome. A high school diploma or equivalent is sufficient for consideration.