Lead Administrative Assistant, College of Science

PFW-ETCS; Fort Wayne (IN); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Free tuition through Purdue University

Fee remission for Purdue degree

Insurance starts day one

Generous PTO

Job summary

Purdue University Fort Wayne is seeking a full-time, on-site Lead Administrative Assistant to manage all administrative functions of the College of Science. The position supports the Dean and acts as a right-hand person, coordinating meetings, calendars, and college-wide processes.

Candidates should have a HS diploma or GED, 4 years of office experience, excellent written and spoken communication, strong organizational skills, and proficiency with Microsoft Office, including Excel.

Qualifications

• HS Diploma or GED required.
• 4 years of general office experience required.
• Excellent oral and written communication skills.
• Strong interpersonal, organizational and decision-making skills.
• Proficiency with Microsoft Office, including Excel.

Responsibilities

• Coordinate, attend, and document (minutes) Dean-Chairs’ meetings and external advisory council meetings.
• Serve as liaison with Development and Financial Aid for College scholarship-related items and administer College-level scholarships.
• Serve as the College representative for Day of Giving. Maintain donor database and send donor acknowledgements as appropriate.
• Communicate items of importance to the College.
• Facilitate or assist with University administrative processes (Reappointments, Sabbaticals, P&T, Workload Reports, External Review Site Visits, etc.).
• Implement, coordinate, revise/enhance, and track College admin processes (award nominations, marketing/recruitment).
• Coordinate, enhance and communicate College-level events.
• Provide support to and perform tasks for the Dean; maintain the Dean’s calendar.
• Autonomy to make purchasing decisions and advise on structural changes within the College office.
• Assist college office faculty/staff/student visitors.
• Other duties as assigned.

Skills

Oral communication

Written communication

Interpersonal skills

Organizational skills

Decision-making

Multitasking

Education

HS Diploma/GED

Tools

Microsoft Office

Excel

Job description

Join Purdue University Fort Wayne We are currently seeking a full-time, on-site Lead Administrative Assistant that will work in the College of Science. This position will manage all administrative functions of the College. Assist the Dean in directing the day-to-day workings of the College. Be the right-hand person to the Dean. The pay for this position is $23.78/hr.

Primary Responsibilities

• Coordinate, attend, and document (minutes) Dean-Chairs’ meetings and external advisory council meetings.
• Serve as liaison with Development and Financial Aid for College scholarship-related items and administer College-level scholarships.
• Serve as the College representative for PFW Day of Giving. Maintain College donor database and send donor acknowledgements as appropriate.
• Communicate items of importance to the College.
• Communicate and facilitate or assist as needed with the various University administrative processes such as Reappointments, Sabbaticals, P&T, Workload Reports, External Review Site Visits, etc.
• Implement, coordinate, revise/enhance, and track the various College administrative processes such as award nominations and marketing/recruitment, etc.
• Coordinate, enhance and communicate College-level events.
• Provide support to and perform any tasks as assigned by the Dean as needed; maintain the Dean’s calendar.
• This position has the autonomy to make purchasing decisions and gives advice on structure changes within the College office.
• Provide assistance to college office faculty/staff/student visitors.
• Other duties as assigned.

Required Qualifications

• HS Diploma/GED.
• 4 years of general office experience.
• Must have outstanding oral and written communication skills.
• Excellent interpersonal, organizational and decision-making skills.
• Proficiency in Microsoft Office (e.g., Excel).
• Ability to manage multiple projects simultaneously.

Preferred Qualifications

• University experience.
• Experience with social media (content and posting).
• Event planning/coordination.

Benefits

• Free tuition through Purdue University Global.
• Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
• Insurance starts on first day of employment.
• Generous Paid Time Off – additional PTO in December.
• Additional benefit information: https://www.purdue.edu/hr/benewell/

Additional Information

• Purdue will not sponsor employment authorization for this position.
• Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
• A background check and misconduct will be required for employment in this position.

Purdue Fort Wayne is an EEO/AA employer

FLSA Status

Non-Exempt