Administrative Assistant

Purdue for Life Foundation; West Lafayette (IN); Hybrid; USD 30.000 - 40.000; Vollzeit

Benefits dieser Stelle

10 paid holidays per year

Accrue up to 22 vacation days per year

Employer funded Dental and Vision insurance

Tuition discounts for eligible programs

Zusammenfassung

A higher education organization is looking for an entry-level Administrative Assistant. This role provides administrative support to fundraising teams and requires strong organizational skills and proficiency in Microsoft Office. The position starts onsite full-time, moving to a hybrid model after training, and includes benefits like vacation days, holidays, and retirement plans.

Qualifikationen

• 1-3 years administrative or customer service experience in a professional setting.
• Willingness to learn and demonstrate flexibility in adapting to work styles.

Aufgaben

• Provide routine administrative support to fundraising teams.
• Assist with preparing agendas and organizing materials for meetings.
• Coordinate travel arrangements and process reimbursements.
• Maintain records, track expenses, and manage supply orders.
• Communicate professionally with stakeholders.
• Adapt to varying work styles while showing flexibility.

Kenntnisse

Basic proficiency in Microsoft Office Suite

Strong organizational skills

Effective verbal and written communication skills

Collaborative team player

Ausbildung

High School diploma or equivalent

Jobbeschreibung

Join to apply for the Administrative Assistant role at Purdue for Life Foundation.

Department: Administrative Operations

Location: Purdue for Life Foundation

Description
This position will work onsite full‑time for up to 6‑8 weeks during training and onboarding. After training and onboarding, this position will move to 3 days onsite per week, 2 days work from home, dependent upon the needs of the team.

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Responsibilities

• Provide routine administrative support to fundraising teams, including calendar management, meeting scheduling, and task coordination.
• Assist with preparing agendas, organizing materials, and supporting logistics for meetings and events, both virtual and in‑person.
• Coordinate basic travel arrangements and process reimbursements under the guidance of a supervisor.
• Maintain records, track expenses, and manage supply orders while following established procedures.
• Communicate professionally with internal and external stakeholders, referring questions or concerns to appropriate team members as needed.
• Adapt to the varying work styles of supported team members, demonstrating flexibility and responsiveness in a team‑oriented environment.
• Follow clear guidance and processes while developing the skills and confidence to handle routine tasks more independently.

Required Skills, Knowledge and Abilities

• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) to support routine administrative tasks.
• Strong organizational skills with attention to detail in calendar management, record‑keeping, expense tracking, and supply coordination.
• Effective verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
• Ability to follow established processes and procedures while demonstrating adaptability and a willingness to learn.
• Collaborative team player with flexibility to support varying work styles and a proactive approach to problem‑solving and asking questions.
• Must demonstrate a willingness to learn as well as show flexibility to adapt to varying work styles.
• Must demonstrate a proactive approach to asking questions and improving.

Required Education, Experience and Benefits Summary

• High School diploma or equivalent required.
• 1–3 years administrative or customer service experience in a professional setting required.

Job Level: Support 1

Benefits Summary for eligible employees

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre‑tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account – earn up to $450 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.

Seniority level: Entry level

Employment type: Full‑time

Job function: Administrative

Industries: Higher Education