On-Site Administrative Lead for Faculty Operations

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 47,000 - 74,000; Full time

Job summary

The University of California - Los Angeles Health reports to provide administrative support for faculty and office management, including screening calls and correspondence, and managing faculty calendars with scheduling priorities. This on-site role handles meetings, special projects, and general office duties.

Responsibilities include ordering supplies, conference room calendaring, mail distribution, greeting guests, and coordinating with campus administrators and staff as needed.

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• 5 years minimum of Business operations and/or administration experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives.
• Strong written skills to prepare accurate, concise, and clear reports and document.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.

Responsibilities

• Screens and manages calls and correspondence; refers to appropriate resources.
• Manages faculty calendars with scheduling priorities and on-site coordination.
• Schedules meetings and coordinates room bookings and logistics.
• Performs special projects and office tasks (ordering supplies, mail distribution, greeting guests).

Skills

Analytical skills

Written communication

Interpersonal skills

Discretion/confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

The University of California - Los Angeles Health reports to provide administrative support for faculty and office management, including screening calls and correspondence, and managing faculty calendars with scheduling priorities. This on-site role handles meetings, special projects, and general office duties.

Responsibilities include ordering supplies, conference room calendaring, mail distribution, greeting guests, and coordinating with campus administrators and staff as needed.