On-site Administrative & Events Coordinator

California State University, Chico; Monterey (CA); On-site; USD 45,000 - 47,000; Full time

Job summary

California State University, Monterey Bay is seeking an Administrative Support and Event Coordinator to provide critical clerical and administrative services to the University Affairs, Ceremonies, and Events office. You will manage calendars, travel, forms, and documentation, while coordinating events and communications for campus activities.

The role requires strong English communication, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Fully functional knowledge of standard office procedures and practices, and the ability to operate in a variety of organizational structures.
• Strong written and spoken English with good grammar, spelling and punctuation.
• Knowledge of business mathematics beyond basic arithmetic.
• Ability to learn new office software and systems.

Responsibilities

• Main point of contact for clerical/administrative support functions and calendar management.
• Coordinates travel arrangements and processes related forms and reimbursements.
• Creates, maintains and updates UACE electronic forms and department calendars.
• Provides onboarding support and timekeeping for staff and student workers.
• Supports communications and marketing for campus events and maintains event records.
• Maintains and updates procedures to improve customer service and productivity.

Skills

Office administration

Event coordination

Budgeting

Communication

Education

High school diploma or equivalent

Job description

California State University, Monterey Bay is seeking an Administrative Support and Event Coordinator to provide critical clerical and administrative services to the University Affairs, Ceremonies, and Events office. You will manage calendars, travel, forms, and documentation, while coordinating events and communications for campus activities.

The role requires strong English communication, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.