On-Site Administrative Assistant & Payroll Training

Mahan and Associates; Nashville (TN); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Comprehensive Benefits package

10.5 paid holidays per year

Paid Time Off

401K after 1 year – 3% employer

Career growth opportunities within the

Job summary

MAHAN is a boutique firm of 20 employees providing business management and advisory services to healthcare providers. We are seeking a motivated Administrative Assistant for a full-time, on-site role in Nashville, TN to support office operations while gaining cross-training in our Payroll Department.

You will answer calls, manage correspondence, schedule meetings, process mail and client payments, and assist with payroll data entry.

Qualifications

• Strong communication and professional demeanor.
• Excellent organizational skills with attention to detail.
• Proficient with Microsoft Office and office technology.
• Willingness to learn payroll and business operations.

Responsibilities

• Answer incoming phone calls, screen and direct inquiries.
• Distribute correspondence and maintain office supplies.
• Schedule meetings and prepare rooms for in-person and virtual meetings.
• Process mail and deposits; receive, record and deposit client payments.
• Coordinate staff birthdays, lunches and company events.
• Provide administrative support to the Administrative Director and Office Manager.
• Learn payroll procedures and assist with payroll data entry and year-end processes.
• Support payroll tax preparation, W-2s, and payroll documentation.

Skills

Communication skills

Organization

Time management

Microsoft Office

Confidentiality

Team-oriented

Education

High school diploma or equivalent

Tools

Payroll software

Adobe

Office scanners & copiers

Job description

MAHAN is a boutique firm of 20 employees providing business management and advisory services to healthcare providers. We are seeking a motivated Administrative Assistant for a full-time, on-site role in Nashville, TN to support office operations while gaining cross-training in our Payroll Department.

You will answer calls, manage correspondence, schedule meetings, process mail and client payments, and assist with payroll data entry.