Nashville On-Site Office Manager — HR, Payroll & Admin Lead

Mahan and Associates; Nashville (TN); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid time off

401K with employer contribution

Job summary

MAHAN is a boutique firm of 20 employees providing business management and advisory services to healthcare providers. The on-site Office Manager will oversee administrative and human resources functions in Nashville, TN, including accounting tasks, payroll, recruiting, and compliance.

The role requires a strong communicator with leadership and detail-oriented skills to support partners, staff, clients and vendors. Based in Nashville, the position is full-time and on-site.

Qualifications

• 2+ years' experience as an Office Manager.
• Excellent communication skills - proactive, clear, effective in person and on the phone.
• High attention to detail - ability to analyze, address and implement.
• High emotional intelligence - empathetic and solutions oriented.
• Leadership skills - accountable, compassionate, self-motivated, inspiring.
• Accounting office experience preferred.

Responsibilities

• General office management - supplies, calendars, equipment, meetings.
• Accounts Receivable/Accounts Payable.
• Billing/Invoicing.
• Payroll Processing.
• Recruiting and onboarding new staff.
• Compliance management and enforcement.
• Collaboration with marketing and benefits teams.
• Develop and maintain relationships with partners, client advisors, staff, clients and vendors.
• Oversite of front desk duties: phones, screening, correspondence, supplies, filing.

Skills

Office management

Communication

Attention to detail

Emotional intelligence

Leadership

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM systems

Adobe

Job description

MAHAN is a boutique firm of 20 employees providing business management and advisory services to healthcare providers. The on-site Office Manager will oversee administrative and human resources functions in Nashville, TN, including accounting tasks, payroll, recruiting, and compliance.

The role requires a strong communicator with leadership and detail-oriented skills to support partners, staff, clients and vendors. Based in Nashville, the position is full-time and on-site.