Office Manager

Mahan and Associates; Nashville (TN); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid time off

401K with employer contribution

Job summary

MAHAN is a boutique firm of 20 employees providing business management and advisory services to healthcare providers. The on-site Office Manager will oversee administrative and human resources functions in Nashville, TN, including accounting tasks, payroll, recruiting, and compliance.

The role requires a strong communicator with leadership and detail-oriented skills to support partners, staff, clients and vendors. Based in Nashville, the position is full-time and on-site.

Qualifications

• 2+ years' experience as an Office Manager.
• Excellent communication skills - proactive, clear, effective in person and on the phone.
• High attention to detail - ability to analyze, address and implement.
• High emotional intelligence - empathetic and solutions oriented.
• Leadership skills - accountable, compassionate, self-motivated, inspiring.
• Accounting office experience preferred.

Responsibilities

• General office management - supplies, calendars, equipment, meetings.
• Accounts Receivable/Accounts Payable.
• Billing/Invoicing.
• Payroll Processing.
• Recruiting and onboarding new staff.
• Compliance management and enforcement.
• Collaboration with marketing and benefits teams.
• Develop and maintain relationships with partners, client advisors, staff, clients and vendors.
• Oversite of front desk duties: phones, screening, correspondence, supplies, filing.

Skills

Office management

Communication

Attention to detail

Emotional intelligence

Leadership

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

CRM systems

Adobe

Job description

About The Job:

Seeking an experienced full-time, on-site Office Manager to oversee the administrative and human resources functions at a business advisory firm for healthcare providers in Nashville, TN.

The Position:

• General office management - Supplies, Calendars, Equipment, Meetings.
• Accounts Receivable/Accounts Payable.
• Billing/Invoicing.
• Payroll Processing.
• Recruiting and Onboarding new staff.
• Compliance management and enforcement.
• Collaboration with marketing and benefits teams.
• Development and maintenance of key relationships - Partners/Client Advisors/staff/clients/vendors.
• Oversite and administration of all duties relating to the front desk including answering phones, screening and distributing. correspondence, ordering office supplies, scanning and filing paperwork.
• Working closely with the Administrative Director on other duties as needed.

Location & Work Eligibility:

• Position on-site and based in Nashville, TN.
• Must currently reside in the Middle Tennessee area or be able to reliably commute.
• U.S. work authorization required.
• No visa sponsorship or relocation assistance available.

The Requirements:

• Excellent communication skills - proactive, clear, effective both in person and on the phone.
• High attention to detail - ability to analyze, address and implement.
• High emotional intelligence - empathetic and solutions oriented.
• Leadership skills - accountable, compassionate, self-motivated, inspiring.
• 2+ years' experience as an Office Manager.
• Competent typing skills, solid command of Microsoft Suite (Word, Outlook, Excel, etc).
• Comfort with office equipment and digital resources (copy machine/scanner, CRMs, Adobe).
• Attitude of excellence, commitment to team & drive to exceed expectations.
• Accounting office experience preferred.

The Rewards:

• Comprehensive Benefits package with group health insurance available first of month.
• 10.5 paid holidays per year.
• Paid Time Off.
• 401K after 1 year - 3% employer contribution.
• Salary range $48,000 - $65,000 to start based on experience.

The Company:

MAHAN is a boutique firm of 20 employees that provides business management and advisory services to healthcare providers. For over 35 years, we have offered comprehensive services to propel the businesses of our clients who include dentists, doctors, and chiropractors. We provide financial statements, tax recommendations and filing, practice consulting, payroll and human resources services as well as retirement and pension services.

Our culture is one of passion, quality, drive, and relationship with both our clients and our team. We believe in working hard and enjoying ourselves while doing it.