Production Kitchen Admin Assistant - On Site

Volunteers of America Los Angeles; Los Angeles (CA); On-site; USD 36,000 - 37,000; Full time

Job summary

Volunteers of America Los Angeles is seeking an Administrative Assistant (Production Kitchen) to support the Nutrition Supervisor and ensure records, scheduling, and compliance tasks are handled efficiently.

The role requires coordinating office services, maintaining confidential files, and assisting with procurement, budgeting, and reporting. On-site work is required; strong attention to detail and ability to work with children’s dietary needs are valued.

Qualifications

• Must pass fingerprint clearance and background check.
• TB clearance and annual influenza vaccination and other immunizations required.
• Ability to lift up to 50 lbs and move quickly in a busy environment.
• Experience with records control, budgeting, and data entry is preferred.

Responsibilities

• Collect food temperatures and daily transport logs; enter data promptly.
• Answer phones, refer callers, and schedule appointments; oversee services as needed.
• Monitor allergy notifications and verify substitutions for dietary restrictions.
• Coordinate purchasing, accounts payable, and personnel matters with VOALA Corporate.
• Prepare operating reports and maintain informational/operational records.

Skills

Bilingual English and Spanish

General office experience

Communication skills

Education

High School Diploma or GED

Associate of Arts in Business Administration or Management Science

Job description

Volunteers of America Los Angeles is seeking an Administrative Assistant (Production Kitchen) to support the Nutrition Supervisor and ensure records, scheduling, and compliance tasks are handled efficiently.

The role requires coordinating office services, maintaining confidential files, and assisting with procurement, budgeting, and reporting. On-site work is required; strong attention to detail and ability to work with children’s dietary needs are valued.