On-Site Administrative Assistant I: Records & Coordination

State-of-Oklahoma; Oklahoma; On-site; USD 33,000 - 44,000; Full time

Job summary

State of Oklahoma is hiring an Administrative Assistant I for the Oklahoma State Penitentiary. This on-site position provides administrative support to program areas and staff, handling records, correspondence, reports, and basic fiscal tasks.

The role may include invoicing, purchasing, and maintaining confidential files while ensuring compliance with agency rules. The position requires a bachelor’s degree or four years of technical/clerical work, with strong spelling, punctuation, and business

Qualifications

• Knowledge of spelling, punctuation, and business English.
• Business mathematics and financial record maintenance.
• Experience maintaining complex records and administrative procedures.
• Ability to interpret and apply agency rules and procedures.
• Strong organizational and multitasking abilities.

Responsibilities

• Interprets and advises internal and external customers on departmental rules, regulations, and laws.
• Administers or oversees administrative operations such as invoicing, payments, and procurement.
• Prepares correspondence, reports, and presentations with accuracy.
• Coordinates activities with internal and external customers and staff.
• Supervises subordinate staff or administrative units when required.
• Maintains confidential files and processes sensitive information.
• Ensures compliance with established requirements and resolves discrepancies as needed.

Skills

Administrative support

Record keeping

Office correspondence

Data entry

Customer service

Communication

Education

Bachelor's degree or equivalent

Job description

State of Oklahoma is hiring an Administrative Assistant I for the Oklahoma State Penitentiary. This on-site position provides administrative support to program areas and staff, handling records, correspondence, reports, and basic fiscal tasks.

The role may include invoicing, purchasing, and maintaining confidential files while ensuring compliance with agency rules. The position requires a bachelor’s degree or four years of technical/clerical work, with strong spelling, punctuation, and business