On-Site Administrative Assistant — Downtown Chicago

Addison Group; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in Chicago is seeking an Administrative Assistant to support a busy corporate team. This on-site role emphasizes organization, document management, and professional communication to handle multiple priorities efficiently.

You will manage files, prepare internal documents, and coordinate routing and approvals while maintaining confidentiality and contributing to project activities. This is a temp-to-hire opportunity with growth potential.

Qualifications

• Experience as administrative assistant or in a similar office support role.
• Strong filing, document management, and organizational skills.
• Proficiency with Microsoft Office and basic digital records management.

Responsibilities

• Provide general administrative support to department leaders and team members.
• Prepare, edit, format, and organize business correspondence and internal documentation.
• Maintain electronic and physical files while ensuring information is accurate and easily accessible.
• Assist with organizing documents and materials related to ongoing projects and business activities.
• Update internal trackers, databases, templates, and departmental records.
• Coordinate the routing of documents for review, approval, signature, or filing.
• Track outstanding documentation and follow up with appropriate team members as needed.
• Maintain confidential records and handle sensitive information with discretion.
• Assist with general departmental organization and special projects.
• Perform additional administrative duties as business needs arise.

Skills

Filing & organization

Professional communication

Attention to detail

MS Office proficiency

Team oriented

Independent work

Confidentiality

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Addison Group in Chicago is seeking an Administrative Assistant to support a busy corporate team. This on-site role emphasizes organization, document management, and professional communication to handle multiple priorities efficiently.

You will manage files, prepare internal documents, and coordinate routing and approvals while maintaining confidentiality and contributing to project activities. This is a temp-to-hire opportunity with growth potential.