Administrative Assistant

Addison Group; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Job summary

Addison Group in Chicago is seeking an Administrative Assistant to support a busy corporate team. This on-site role emphasizes organization, document management, and professional communication to handle multiple priorities efficiently.

You will manage files, prepare internal documents, and coordinate routing and approvals while maintaining confidentiality and contributing to project activities. This is a temp-to-hire opportunity with growth potential.

Qualifications

• Experience as administrative assistant or in a similar office support role.
• Strong filing, document management, and organizational skills.
• Proficiency with Microsoft Office and basic digital records management.

Responsibilities

• Provide general administrative support to department leaders and team members.
• Prepare, edit, format, and organize business correspondence and internal documentation.
• Maintain electronic and physical files while ensuring information is accurate and easily accessible.
• Assist with organizing documents and materials related to ongoing projects and business activities.
• Update internal trackers, databases, templates, and departmental records.
• Coordinate the routing of documents for review, approval, signature, or filing.
• Track outstanding documentation and follow up with appropriate team members as needed.
• Maintain confidential records and handle sensitive information with discretion.
• Assist with general departmental organization and special projects.
• Perform additional administrative duties as business needs arise.

Skills

Filing & organization

Professional communication

Attention to detail

MS Office proficiency

Team oriented

Independent work

Confidentiality

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Work Schedule:

Monday–Friday, 8:30 AM–5:00 PM | 100% On-Site

Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A well-established organization in the real estate industry is seeking an Administrative Assistant to join its Chicago office. This is a professional, team-oriented environment offering the opportunity to support an experienced corporate department and grow into a long-term position.

Job Description:

The Administrative Assistant will provide day-to-day administrative and organizational support to a busy corporate team. This position is ideal for someone who is highly organized, detail-oriented, professional, and comfortable managing documents, records, correspondence, and multiple priorities.

Key Responsibilities:

• Provide general administrative support to department leaders and team members.
• Prepare, edit, format, and organize business correspondence and internal documentation.
• Maintain electronic and physical files while ensuring information is accurate and easily accessible.
• Assist with organizing documents and materials related to ongoing projects and business activities.
• Update internal trackers, databases, templates, and departmental records.
• Coordinate the routing of documents for review, approval, signature, or filing.
• Track outstanding documentation and follow up with appropriate team members as needed.
• Maintain confidential records and handle sensitive information with discretion.
• Assist with general departmental organization and special projects.
• Perform additional administrative duties as business needs arise.

Qualifications:

• Previous administrative assistant, department assistant, or similar office support experience.
• Strong filing, document management, and organizational skills.
• Professional communication skills and a positive, team-oriented approach.
• Excellent attention to detail with the ability to manage multiple priorities.
• Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Comfortable working with confidential or sensitive business information.
• Ability to work independently while also collaborating with a team.
• Previous experience supporting a legal, real estate, financial services, or other professional corporate environment is a plus.
• This position is fully on-site in downtown Chicago.
• Temp-to-hire opportunity with long-term potential.
• Opportunity to join an established and professional organization.
• Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.