On-Site Administrative Assistant — Detail‑Oriented & Efficient

Marquee Staffing; Lake Forest (CA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Job summary

Marquee Staffing is seeking an Administrative Assistant to support phones, orders, and customers in Lake Forest, CA. This role handles order accuracy, invoicing, data entry, and daily scheduling with a team-focused approach.

The position is full-time, in-person, and contract-to-hire, offering benefits and room to grow with the company. Proficiency with MS Office andDrive tools is expected.

Qualifications

• 2–3 years of related work experience.
• College degree is preferred but not required.

Responsibilities

• Answer phone calls and direct them to the right person.
• Check orders for accuracy and process from start to finish.
• Create invoices and take credit card payments.
• Enter customer orders and communicate needs to the warehouse.
• Maintain customer files and update schedules.
• Process online orders, including inventory and packing.
• Assist with returns and year-end tasks as needed.
• Produce daily, weekly, monthly, quarterly, and yearly sales reports.

Skills

Phone handling

Customer service

Data entry

Multitasking

Communication

Education

College degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Google Drive

HubSpot

Sage

SharePoint

Adobe

Squarespace

Job description

Marquee Staffing is seeking an Administrative Assistant to support phones, orders, and customers in Lake Forest, CA. This role handles order accuracy, invoicing, data entry, and daily scheduling with a team-focused approach.

The position is full-time, in-person, and contract-to-hire, offering benefits and room to grow with the company. Proficiency with MS Office andDrive tools is expected.