Administrative Assistant - Invoicing & Order Fulfillment

Ultimate Staffing Services; Lake Forest (CA); On-site; USD 37,000 - 40,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in Lake Forest, CA to support purchase orders and invoicing, coordinating with the internal team.

You will handle order entry to invoicing, assist with AR invoices, maintain master schedules, generate routine sales reports, and participate in department projects and cycle counts. Excellent data entry and multi-tasking skills are required.

Qualifications

• Experience with purchase orders and invoicing.
• Know-how in reviewing orders for accuracy and completeness.
• Ability to process AR invoices and credit card transactions.
• Strong communication with internal teams and customers.

Responsibilities

• Answer company lines and direct to internal team members.
• Process customer orders from entry to invoicing; communicate order requirements to the floor.
• Handle Accounts Receivable invoices and credit card transactions.
• Maintain master schedule with order requirements and invoiced/shipped information.
• Assist in filing, scanning, and general clerical tasks as needed.
• Generate daily, weekly, monthly, quarterly, and annual sales reports.

Skills

Purchase Order experience

Invoice processing

Accounts Receivable

Communication

Job description

Ultimate Staffing Services is seeking an Administrative Assistant in Lake Forest, CA to support purchase orders and invoicing, coordinating with the internal team.

You will handle order entry to invoicing, assist with AR invoices, maintain master schedules, generate routine sales reports, and participate in department projects and cycle counts. Excellent data entry and multi-tasking skills are required.