Organized Administrative Assistant | Calendar & Office Support

Ultimate Staffing Services; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in Woodland Hills, California to support daily office operations. The role emphasizes organization, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include handling calls and visitors, calendar management, document preparation, data entry, and basic accounting tasks. The ideal candidate will be detail-oriented, professional, and capable of working independently or

Qualifications

• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service mindset.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Greet visitors and provide excellent customer service.
• Manage calendars, schedules, and appointment coordination.
• Prepare, format, and distribute correspondence, reports, and other documents.
• Maintain electronic and physical filing systems.
• Perform accurate data entry and update company databases.
• Monitor and respond to emails and general inquiries.
• Order and maintain office supplies and equipment.
• Schedule meetings and coordinate conference room arrangements.
• Assist with invoicing, expense reporting, and basic administrative accounting tasks.
• Handle confidential information with discretion.
• Support management and team members with special projects as needed.
• Maintain organized records and ensure document accuracy.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Team player

Customer service mindset

Tools

Microsoft Office

Job description

Ultimate Staffing Services is seeking an Administrative Assistant in Woodland Hills, California to support daily office operations. The role emphasizes organization, strong communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include handling calls and visitors, calendar management, document preparation, data entry, and basic accounting tasks. The ideal candidate will be detail-oriented, professional, and capable of working independently or