On-Site Administrative & AR Support (Moline)

Connor Co.; Moline (IL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical

Vision

Voluntary term life insurance

Medical and dependent care FSAs

PTO

Job summary

Connor Co. is seeking an Administrative Assistant to provide front-desk coverage and support administrative and accounts receivable functions at our branch in Moline, Illinois.

The successful candidate will welcome visitors, handle calls, manage mail, assist with billing and payments, maintain records, and support multiple departments. This is an on-site role requiring accuracy and professionalism.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, receptionist, billing, accounts receivable, or customer-service preferred.
• Previous cash-handling or payment-posting experience is a plus.

Responsibilities

• Welcome visitors, determine the purpose of their visit, and direct them to the appropriate person or department.
• Answer, screen, and route incoming telephone calls professionally.
• Maintain a neat, organized, and welcoming reception area.
• Collect, sort, distribute, and prepare incoming and outgoing mail, messages, and courier deliveries.
• Provide billing and collections support, including professional follow-up with customers regarding account or payment issues.
• Post payments and adjustments accurately to customer accounts.
• Research and assist in resolving discrepancies or other problems involving payments received.
• Maintain the cash box and ensure it balances weekly.
• Prepare and make bank deposits.
• Perform general filing, recordkeeping, and document-management duties.
• Complete data-entry assignments, including entering receiving and packing slip information.
• Create basic flyers, correspondence, and other business documents.
• Monitor inventory and order office supplies as needed.
• Provide general administrative assistance to management and other departments.
• Perform additional duties and special projects as assigned.

Skills

Front-desk professionalism

Phone etiquette

Interpersonal skills

Organizational skills

Attention to detail

Independent working

Critical thinking

Microsoft Office

Eclipse software

10-key keypad

Education

High school diploma or equivalent

Tools

Microsoft Office

Eclipse software

10-key keypad

Job description

Connor Co. is seeking an Administrative Assistant to provide front-desk coverage and support administrative and accounts receivable functions at our branch in Moline, Illinois.

The successful candidate will welcome visitors, handle calls, manage mail, assist with billing and payments, maintain records, and support multiple departments. This is an on-site role requiring accuracy and professionalism.