On-Site Admin & Reception Specialist | Project Support

The Planet Group; Ann Arbor (MI); On-site; USD 26,000 - 37,000; Full time

Job summary

Planet Group (United States) seeks an organized Administrative Assistant / Receptionist to support daily office operations and project teams. This on-site role serves as the first point of contact for employees, visitors, clients, and vendors while helping ensure efficient office workflows and high-quality administrative services.

The ideal candidate is personable, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced professional environment.

Qualifications

• HS Diploma or equivalent.
• Excellent verbal and written communication skills, including proofreading and etiquette.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

Responsibilities

• Answer, screen, and direct incoming calls professionally.
• Manage front desk operations including mail, deliveries, and courier services.
• Coordinate and track packages and shipments.
• Welcome employees, clients, vendors, and visitors and maintain a professional office environment.
• Manage visitor check-in/check-out procedures and issue temporary badges.
• Assist guests with workspace accommodations and office resources.
• Maintain confidentiality and adhere to security procedures.
• Provide administrative support to office and remote locations as needed.
• Order and monitor inventory of office supplies and kitchen items.
• Coordinate catering and meal arrangements for meetings and events.
• Support travel arrangements, expense reporting, and transportation logistics.
• Prepare meeting materials, distribute notes, and reset meeting spaces after use.
• Proofread and edit reports, presentations, and documents for accuracy.
• Prepare and maintain project-related documents and communications.
• Assist leadership and staff with various administrative tasks.

Skills

Communication skills

Organizational skills

Attention to detail

Self-motivation

Education

High school diploma

Associate degree

Tools

Microsoft Office Suite

Job description

Planet Group (United States) seeks an organized Administrative Assistant / Receptionist to support daily office operations and project teams. This on-site role serves as the first point of contact for employees, visitors, clients, and vendors while helping ensure efficient office workflows and high-quality administrative services.

The ideal candidate is personable, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced professional environment.